Position Purpose
Reporting to the Tender and Pricing Manager, the Quotes Coordinator will partner with Operations, Sales and other company functional areas, to provide quoting support for Logistics & Freight Forwarding inquiries received by Move One for regional and global customers. You will be responsible for producing quotes, & supporting requests for proposals, and working with all teams within the organization to achieve this.
Duties/Responsibilities / Functions Tasks
Preparation of timely responses to all customer RFQ's for Iraq and GCC countries as assigned.
Ensure system generated quotes are prepared with all mandatory fields completed, also indicating details of nominated vendor(s), revenue and profit estimates and supported by all applicable terms and conditions.
Communicate with the client to acknowledge each request, establish understanding of the requirements, provide timely updates as to the status of pending quotes and to ascertain the status of previously submitted quotes.
Liaise with concerned Move One Supply Chain / partner agents to establish & maintain up to date standard tariffs on-file for local transportation, sea / airport handling / clearance & warehousing RH&D services at all major / established points of origin/trans-load in Iraq / the GCC region including Jordan. Rates to be re-validated on a quarterly basis at minimum.
Assist in the development & maintenance of a database for;
• Shipping Lines: containerized, break bulk & RoRo
• Carriers: cargo & PAX airlines
For main Sea /Air ports under each Trade Lane (IQ, GCC & Jordan). Each Carrier must have POC details to facilitate issue of regular inquiries depending on Trade Lane for Import/Export.
Work in conjunction with the Move One Bid Coordinator to establish and maintain up to date road freight rates for primary trade lanes.
Maintain regular communication with Move One Operations / local offices, agents and transportation providers to ensure current and relevant knowledge of SOP's, import / export regulations and transportation availability & schedules for assigned lanes.
Ensure opportunity / quote visibility by recording details of each inquiry in the on-line Quote Tracker, to include at a minimum basic customer/POC information, key RFQ details, request & submission dates and quoter reference numbers
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