Sorting all Folders by company according to content, dates, significance etc.
Creating & updating records with new files and information on the system.
Fixing minor issues in appliances & arranging for repairs when needed.
Arranging, following up and monitoring all preventive maintenance visits and assuring the visits according to the signed contracts.
Ensuring compliance with health and safety regulations.
Removing hazardous materials from all areas accessible to employees and guests.
Following up on the paperwork, payment requests and invoices for the suppliers and price offers for the maintenance according to the requirements.
Acquiring price offers, comparisons and handling all purchasing tasks for the supplies and consumables within scope, creating and settling custody requests for all minor requirements and purchases.
Keeping track of the fixed assets and their movements across company locations and offices.
Arranging regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras).
Checking rooms and furniture to identify needs for repairs or renovations.
Designing and overseeing the schedule for cleaning and disinfecting the building.
Monitoring activities that happen outside the building, such as proper waste disposal, recycling and fixing minor malfunctions in office equipment.
Coordinating office and parking space allocation and keeping track of regular and ad-hoc facility expenses.
Conducting market research and comparing costs and benefits when evaluating new vendors.
Maintaining an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards).
Researching new services and appliances to facilitate operations.
Requirements:
2-3 years of experience in facility management field.
Prior experience in managing large budgets.
Prior experience with procurement practices.
Bachelor's degree or equivalent in Engineering.
Knowledge of MS Office, with a particular focus on MS Excel.
