Procurement Coordinator page is loaded
Procurement Coordinator
locationsLSU - Alexandria time typeFull time posted onPosted 30+ Days Ago job requisition idR00091551 Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Job Posting Title:
Procurement Coordinator
Position Type:
Professional / Unclassified
Department:
LSUA Chancellor - Department of Finance and Administration (Deron L Thaxton (00010134))
Work Location:
LSU - Alexandria
Pay Grade:
Professional
Job Description:
DEPARTMENT: Finance and Administration
POSITION TITLE: Procurement Coordinator
SUPERVISOR: Executive Vice Chancellor for Administration
PURPOSE: A Procurement Coordinator position has been established for the purpose(s) of organizing and supervising all activities regarding the purchase and procurement of materials, supplies, equipment and services for the LSUA campus. This position is responsible for coordinating all contractual agreements, as well as procuring, expediting and scheduling deliveries of goods and supplies purchased.
RESPONSIBILITIES:
Manage day-to-day operational aspects of all LSUA procurement activities, including overseeing other procurement staff. Provide guidance and assistance to faculty and staff regarding the purchasing and procurement of services and goods, as well as delivering appropriate and timely training and training resources to ensure procurement policies and procedures are met. Ensure that all purchasing is in compliance with regulations and laws related to purchasing practices and in accordance with both the state and LSU procurement standards and LaCarte policies. Act as the key point of contact and liaison between LSU Procurement office and LSUA campus. Provide oversight and management of purchasing processes (purchase orders and requisitions for supplies, equipment, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support campus operations. Assist departments with preparation and develop bid documentation and supplier bid listings to obtain competitive quotations on commodities and services (prepare specifications, evaluate bids, recommend vendors, etc.) and in compliance with regulatory requirements. Review, develop, and manage university contracts, MOU’s and agreements. Oversee materials and equipment inventory. Oversee and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up. Establish and develop strong working relationships with vendors/suppliers to ensure that the quality-of-service provision is consistently managed to meet service level agreements. Develop and update departmental procedures and recommend necessary changes to related university standard practices; interpret policies and procedures to faculty and staff in their need to purchase services and goods. Analyze current procurement activities and recommend improvements through more efficient and effective procurement methods.
QUALIFICATIONS:
Bachelor’s degree required; minimum of five (5) years’ experience in procurement management, business management, or related field. Applicants must demonstrate significant working knowledge of procurement requirements, a strong customer service perspective and a thorough understanding of Procurement Management techniques in a large and complex organization encompassing diverse user communities. Applicants must have a proactive approach in assessing and meeting the needs of the various departments across campus. Proven track record in Procurement Management skills including contract management, planning, scheduling, reporting, resource management, communications, risk management, dependencies, scope, time quality and budget. Individuals must demonstrate the ability to work with a high degree of professional effectiveness including producing accurate reports, meeting deadlines, prioritizing, and delivering quality work product. Ability to work well within a broader team and demonstrate flexibility and approachability. Excellent social, communication, written, and organizational skills are essential requirements.
TRAINING:
The position holder will be required to undertake LSU Procurement training as mandated by state purchasing requirements.
HOURS: Eight (8) hours per day, Monday–Friday, 40 hours per week. Additional hours worked as needed.
APPLICATION INSTRUCTIONS
Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.
Additional Job Description:
Competencies:
None
Special Instructions:
Application Instructions:
Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.
Posting Date:
March 4, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSUA is an Equal Opportunity Employer and SAME Agency:
LSUA believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSUA is committed to diversity and inclusivity, please see LSUA’s .
LSUA is also designated as a agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hrm@lsua.edu).
HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hrm@lsua.edu
LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporat
