We are looking for a new Executive Assistant to support our Managing Partner. Executive Assistant will be a person who will be obsessed with follow through, gets things done, works effectively across the organization and focuses on simplification. This is a dynamic role that serves as a trusted go-to resource for our Partner. He/she would be responsible for business analysis, provide overall assistance to the Partner and manage special projects.
He/she would be involved in crucial, strategic data gathering, preparing important dashboards, gleaning insights from the data, managing meetings and management of strategic initiatives
Someone who can execute decisions, network, and influence, manage and even lead; Will be the gatekeepers to the leadership office, competent and savvy in handling this proximity to power: Includes analytics, corporate research, vendor relationship management, finalizing deals, management of strategic projects and reporting to the Partner, overlooking internal meetings and other things.
Executive Assistant Responsibilities:
• EA will support leaders in data management, presentations preparation, calendar management, communication drafts & circulation of minutes of meetings.
• Will regularly keep track on activity charters & MIS reports and update respective function leaders, with follow-up with team on schedules.
• Create visual data representation through Power point presentation, MS excel report analytics for presentations/ reports
• Will coordinate for team travels & insurances management.
• Provide administrative support for meetings, travel & event management, oversee office administration & actively engage in driving corporate programs for employee engagements, Safety, diversity & inclusion, fun at workplace etc.
• Should discharge responsibility independently, requiring least supervision.
• Acting as the point of contact between the executives and internal or external colleagues.
• Should be outstanding with time management and should have the skills to manage multiple stakeholders
• Helping prepare for meetings and take minutes.
• Have excellent interpersonal skills with the ability to interface and communicate effectively with team members, internal and external executives, senior management, and talent representatives and their offices.
• Highly organized and detail-oriented; you can manage and track multiple high-priority tasks at once without letting things fall through the cracks, you are adept at prioritizing appropriately, managing time well, and anticipating needs.
• Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, resourceful, and emotionally intelligent, with excellent common sense and judgment.
• Experienced in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
Skills and Qualifications:
• At least 10 years of experience as Executive Assistant
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• High proficiency in Windows, including MS Word, EXCEL, and PowerPoint.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent customer service skills: meeting and exceeding expectations; intuitively understand stakeholders; anticipate needs; provide value.
• Ability to work independently and with professional discretion, in fast-paced, demanding environment.
• Professional appearance and mannerisms.
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