We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.
The Resource Senior Scheduler will effectively fill resource engagement requests and is responsible for overseeing the utilization of resources, ensuring alignment of resources with the strategic plan, analyzing operational results and promoting the development of staff for the LOB or Service Line/Solution set they support. Provides information for short-term and strategic planning as directed. Implements strategies to increase capability specialization and achieve business goals. Acts as a resource and the point of contact for all department managers to mediate conflicts and resolve resource needs that develop within the area. Promotes and monitors sharing of resources within LOB/Service Line/Solution Set. Communicates with management regarding future needs versus availability, potential staffing issues, and other information to allow the effective deployment of resources.
Essential Duties
The Resource Senior Scheduler provides support of the resource management function including, but not limited to
- Assists the resource manager and regional and LOB or Service Line/Solution set leaders in the implementation of scheduling processes and engagement management. Collaborate with LOB and/or solution set leaders and client engagement teams to understand their business needs and drive consistency. Ensures compliance with priorities around financials and capacity, client needs, staff development and abilities, availability and ensuring staff experience is diverse.
- Generates scheduling, utilization and forecasting reports and provides analysis of the data that assists regional leadership in making staffing decisions. Identifies trends to proactively balance workloads while increasing utilization. Provides various forms of analysis including financial, profitability and exception reporting. Monitors productivity, conflicts, leverage, availability, travel and non-charge hours.
- Monitor schedules to ensure staff are effectively utilized to support the achievement of financial plans for the business by reviewing available resources and facilitating necessary adjustments ensuring the alignment of resources based on experience, industry alignment, account prioritization technical expertise and geography when appropriate.
- Effectively implement firmwide programs through markets as needed (i.e. rotations, global assignments, etc.)
- Facilitate scheduling meetings as needed, including asking questions to ensure clarity when making recommendations, offering solutions and enforcing best practices through teams. Follow-up on unresolved issues in a timely manner that may require rescheduling of projects and/or staff.
- Administers and participates in scheduling system and process assimilation and orientation programs for incoming new hires.
- Proofs, edits and checks work for completeness, accuracy and formatting. Verifies that scheduling, reporting andother related information is current and accurate.
Implements and collaborates on development of strategies for engagement management and scheduling processes for locations or solution sets they support.
- Understands the line of business and/or solution set business needs, strategy, offerings/products and challenges; maintains a focus on supporting the goals and initiatives of each.
- Initiates, develops and maintains communication with internal clients to be their trusted advisor adapting the expectations for timeliness, responsiveness, accuracy, service quality, thoroughness and sense of urgency.
- Provides input to Career Advisors relative to utilization, etc. to assist with talent development. Participates in talent development meetings for ECS teams, providing candid feedback on interactions, understand individuals' goals for future rotation opportunities, assignments, industry exposure, FWOs, etc
Coordinate with LPD and HR LPD SMEs to roll out local courses effectively. Understand local and national training offerings, share feedback on business needs for timing, assist with identification of trainers, etc
Utilizes, shares and develops best practices, staying up to date on market trends and upgrades of scheduling technology offerings for effectiveness. Is a mentor/coach for schedulers within the market and region
Other duties as assigned
Education / Certifications
Bachelors or Associates Degree – Preferred or 3 - 5 years relevant scheduling experience Required.
Resource Management or Project Management Certifications - Preferred
Technical / Soft Skills
- Strong Microsoft office skills, specifically with Excel – Required
- Strong written and verbal communication skills, ability to communicate both verbally and written with diverse audiences at all levels of the organization.- Required
- Effective organization and time management skills and ability to manage multiple tasks required -Required
- Strong attention to detail - Required
- Ability to respond positively to changing circumstances, seek and implement change to drive business improvement; serve as a change agent – Required
- Operates with a sense of urgency - Required
Experience
2-3 years of relevant scheduling experience or LOB/Service Line experience - Required
Previous experience in LOB or Solution Set supporting – Preferred
Leadership Skills
- Ability to facilitate collaborative discussions regarding resource assignment, utilization and gap analysis between resource managers and leaders
- Ability to drive collaboration and communication between teams
- Process driven and ability to help train/drive/develop these processes to create unity and consistency across all offices within line of business and/or solution set
You want your next step to be the right one. You’ve worked hard to get where you are today. And now you’re ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you’ll move quickly along the learning curve and our clients will benefit from your fresh perspective.
Experience RSM. Experience the power of being understood.
