Vendor Assurance Officer/Trainee

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries.  Wilhelmsen Ship Management is looking for a Vendor Assurance Officer for it's Vendor Assurance Team.

If you have an innate ability to learn and adapt to a dynamic and ever evolving environment, then this is a opportunity you should not miss. If you are energetic, enthusiastic with a high level of drive and determination and eager to increase your experience we at Wilhelmsen can tap your hidden potential.

Enlisted below is the main responsibility for this position:

Interrelations

• Foster close collaborative interpersonal relationships with colleagues, other departments, suppliers, and auditors.
• Reports to Senior Vendor Assurance Specialist.
• Works collaboratively across WSM operating functions. It provides procurement support and services that ensure the effective and efficient delivery of business value and mitigation of risk. This is done through the provision of simple and easy policies, focused governance and accountability, risk management, and easy access to information
   

Formal authorities

Authorized to perform the following tasks:-

• Conducting rolling ESG assessment to all existing suppliers

  
  

• Scoring of ESG assessment and new vendor cases in vendor portal

  
  

• Conducting sanction screening to all vendors (ESG assessment and new vendor cases)

  
  

• Other transactional tasks requested by Senior Vendor Assurance Specialist

  
  

• Communicate with:
  Suppliers

  
  

Vendor Assurance Specialist

           Vendor Registration Team
 

Main responsibilities

• Ensure to meet the monthly target for rolling ESG assessment invitation to be sent to the vendors in SIMDOJO.

  
  

• Identify missing emails and also update the correct supplier contact person to be invited for the ESG assessment in SIMDOJO.

  
  

• Send reminders to suppliers without any progress on completing the ESG assessment every 2 weeks within two months.

  
  

• To identify the suppliers which are not responding to the ESG assessment within 2 months and initiate the approval to blacklist vendors based on the latest invoice payment in Eyeshare and also last purchase order in BASSnet.

  
  

• To conduct sanction screening for all vendor related cases received under Scoring queue in SIMDOJO with Worldcheck tool.

  
  

• To ensure all vendors are meeting the minimum requirement in General Disclosures in the Onboarding Questionnaire form and to score each ESG sections in accordance to the scoring rules as set out.

  
  

• To communicate with vendor if their answer does not meet the minimum requirement and request for clarification on their answer.

  
  

• Other vendor related duties such as supplier registration, verification of bank details, activating or deactivating suppliers when required, update of payment terms and credit terms, scheduling meeting for supplier visit or other duties as assigned by Senior Vendor Assurance Specialist.

  
  

Qualifications

Mandatory requirements

• Diploma/Degree in commerce, business administration, accounting and/or finance.

  
  

• Fair command of English.

  
  

Competency Requirements

• Customer focused and good command of English (written and spoken)

  
  

• Good organizational & analytical skills.

  
  

• High Level of Drive & Determination

  
  

• Solution first approach

  
  

• Strong interpersonal skills - ability to get along with diverse personalities and cultures.

  
  

• Pro-active attitude with strong sense of ownership

  
  

• Independent with good time management.

  
  

Process Involvement

• Business systems used within Procurement, including BASSnet, SIMDOJO, Ignite, EyeShare, Excel, Word, and SAP

  
  

Application Deadline : 30 May 2024

Work Location : Mumbai, India

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