Job Summary
Over all responsible for HR Administration functions. Including but not limited to payroll administration, employee query process, attendance & leave management, training administration, event management, casual
labor management Purchase requisition etc.
Roles & Responsibilities
- Payroll Administration: Manage payroll processing, including collecting and verifying timesheets, calculating wages, and ensuring timely and accurate payments to employees. Collaborate with finance department to reconcile payroll discrepancies.
- Employee Query Process: Serve as the primary point of contact for employee inquiries related to HR policies, procedures, benefits, and payroll. Provide timely and accurate responses to employee queries and escalate issues as needed.
- Attendance & Leave Management: Maintain attendance records, track employee absences, and process leave requests. Ensure compliance with company policies and applicable labor laws.
- Training Administration: Coordinate employee training programs, including scheduling training sessions, tracking attendance, and maintaining training records. Assist in identifying training needs and evaluating training effectiveness.
- Event Management: Plan and coordinate HR events and activities, such as employee recognition programs, team-building events, and wellness initiatives. Manage event logistics, budget, and vendor relationships.
- Casual Labor Management: Oversee the hiring and scheduling of casual labor as needed. Ensure compliance with labor laws and company policies regarding casual labor employment.
- Purchase Requisition: Manage the purchase requisition process for HR-related expenses, such as office supplies, training materials, and employee rewards. Coordinate with procurement department to ensure timely procurement of goods and services.
- HR Policies and Procedures: Ensure compliance with HR policies and procedures, and assist in the development and implementation of new policies as needed. Communicate policy changes to employees and provide guidance on policy interpretation.
- HR Reporting: Generate HR reports and analytics to support decision-making and provide insights into HR metrics, such as turnover rates, training completion rates, and attendance trends.
- Municipality Health Card: Maintaining tracker, documents preparation, staff alignment, sending for medical & Vaccine Medical processing
- Office Maintenance: Recheck for all job is done, and in case of any issue intimate supplier for visit & maintain the work
- Uniform Management: Maintain data for all employee, ensure all employee have company uniform & shoes. Arrange for replacement if it gets torn
- Compliance: Stay informed about relevant labor laws, regulations, and industry best practices. Ensure compliance with legal requirements and company policies in all HR administration activities.
Work experience requirement
1-3 Years of proven experience in HR administration roles, with specific experience in payroll administration, employee query management, and event coordination.
Qualification
Bachelor's degree in Human Resources, Business Administration, or related field.
Competencies
Administration, data analytics & reporting
Payroll Management
Compliance to IFFCO policies
Microsoft Office Tools - Excel, Word and PowerPoint
Communicating effectively
Labour law
Demonstrates openness to other people's ideas and suggestions
HR People & Processes operations
Is understanding and patient with others and brings out the best in people
