Finance Officer

ROLE PURPOSE: 

To provide appropriate levels of security and internal controls over the organization’s resources and operations in compliance with the policies and standards of the Save the Children Financial Manual. Ensure SCI sub-grants are well implemented and reported in conformity with the generally accepted accounting principle and reporting standard.

CHILD SAFEGUARDING: 

Level 2 – the responsibilities of the post may require the post holder to have some contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Reporting to: Finance Volunteer(s)

Budget responsibility:None

KEY AREAS OF ACCOUNTABILITY:

Cash Disbursement and book-keeping:

• Verify the accuracy, validity, legitimacy of all payments and the completeness of financial documents (purchase requests, purchase orders, invoices...), proper coding and authorisation before payments are made. 
• Ensure that cash and bank books records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure.
• Manage Agresso processes for accuracy and ensure data is uploaded into system on regular basis.
• Ensure all the supporting documents are archived and stored in a safe place, and a scanned copy shared with the country office on monthly basis.
• In collaboration with HR, ensure that salary advances are closed as soon as possible, and that departing staff have closed all advances. 
• Carry out a daily consolidation of the petty cash, and ensure all payments are made in a timely manner.

Financial Systems:

• Maintain robust and adequate financial internal control systems and cash management across the field office in line with SCI’s Finance Manual, Awards Management, and good accounting practices.
• Ensure SCI financial policies and procedures applicable in the field offices and ensure that changes in policies are communicated to staff at all levels.
• Maintain good working relationships with program staff, logistics, partners, and other stakeholders.
• Ensure that audit recommendations are followed up and implemented in good time and field staff fully understand and comply with the standard financial procedures.

Partners Financial Management: 

• Maintain good relationship with partners and conduct field visits for monitoring and capacity building purposes.
• Ensure financial reports are submitted on time and conduct verification visits on regular basis.
• Ensure the partner’s tracker is up to date and include all the relevant information.
• Maintain good coordination with Head Office and ensure all payments are issued on a timely manner.
• Review financial reports from partner organizations and ensure proper supporting documents in place.
• Follow up with partners on executing donor recommendations.
• Ensure SAT system is up to date with the financial information.

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

• Bachelor’s degree in accounting, finance, or business management.
• Very good written and spoken English and communication skills.
• Minimum 2 years’ experience in finance and partnership.
• Advanced Microsoft Excel skills.
• Analytical skills and accuracy.
• Prior experience with donors’ requirements and NGOs.