JOB PURPOSE:
To lead and manage the strategic sourcing efforts and Category strategy implementation in the procurement organization. To be responsible for supply market research, developing sourcing strategies, aligning with business owners, managing vendor selection, sourcing execution and contract drafting, while ensuring compliance with procurement frameworks.
ROLES AND RESPONSIBILITIES:
- Look up the market trend analysis, identify new suppliers, provide input into category strategy.
- Mange, own, and drive the sourcing and category strategy, implementation roadmap and KPIs, savings tracking.
- Align with business owners on their respective sector plans and accordingly collect their corresponding supply chain requirements.
- Liaise with business owners on their future-forecasted demand plans and align them with the sourcing strategy.
- Support business owners with the adequate knowledge support on the category and the subsequent subcategories.
- Receive PR, review, approve, & select the most suitable sourcing route.
- Handle bid and performance bonds where required.
- Manage the development of sourcing strategies for the category and the subsequent categories (e.g., BOT, BOOT, partnerships, JVs, EPC, Turnkey, tenders, etc.).
- Manage the development of category-related sourcing events (RFP, RFQ, RFI (excluding budgetary RFIs), direct purchase, panel mini-competition) writing expertise and support business owners throughout the demand specification journey.
- Manage the end-to-end tendering process from tender design, negotiation, and execution.
- Own, drive, and lead the vendor selection process (incl. issuing RFPs and tender evaluation) and ensure the selection of the most qualified partner.
- Manage and maintain the development of framework agreements (in collaboration with Procurement Operations) and ready-to-use contract templates for eligible categories.
- Implement spend categorization as per framework and ensure compliance with the framework from stakeholders and business owners, analyze data and produce insights; produce category-related reporting.
- Provide procurement advisory to business owners and stakeholders on categories, benchmarks, suppliers, etc.
- Check the required type of contract and whether there is an existing one already covering the requested product/ service with the potential vendor Create a contract draft with each contracting party, scope of work, technical specifications, commercial agreement, payment terms, termination of contract, terms of confidentiality, as well as other relevant terms and legal clauses (in collaboration with Supply Chain Governance Manager and Legal Affairs).
- Obtain final review by Legal Affairs in case of deviation from templates and standard clauses.
- Obtain final approvals by awarding committee and signatures by relevant Tahakom parties, organize the vendors signature of the final contract document (postal or meeting), send physical contract to Contract Lifecycle Management team.
- Manage and maintain the preparation of supply contracts based on standard approved templates for contracts under 10m SAR, collect signatures, coordinate with Supply Chain Governance Manager for support in case any deviation is needed.
- Manage and maintain the issuing of purchase orders and its amendments.
- Handling selling process for disposed & scrap items.
- Support supplier management with supply market knowledge.
· Develop and oversee the implementation of the Category department’s policies, procedures, and controls covering Category so that all relevant procedural/legislative requirements are fulfilled while delivering high-quality and cost-effective results.
· Lead and direct the management of changes through continuous improvement of the Category directorate’s systems, processes, and practices considering leading practices, changes in international standards, and changes in the business environment which demand proactive action plans.
· Monitor day-to-day activities to ensure compliance with stipulated policies and procedures.
· Oversee the development and implementation of Service Level Agreements (SLAs) with other functions, if needed.
- Design and implement the Category strategy and roadmap in alignment with the Supply Chain’s strategy.
- Establish the Category directorate’s plans and provide input to the division’s goals that support its overall strategic plans.
- Collaborate with directors in other divisions to identify required initiatives to meet future business demands.
- Manage and drive the achievement of the Category department’s strategy, objectives, and KPIs within the accountabilities of the Corporate Supply Chain Division.
- Prepare and present regular reports on the Category department’s progress and outputs to be shared with relevant stakeholders in line with reporting requirements.
