Administrative Assistant - FEMALE

Location: Dubai, United Arab Emirates

Job Overview: We are seeking a dynamic and organized individual to take on the role of Operations Coordinator for our newly established Dubai office. The successful candidate will be responsible for managing day-to-day operations, coordinating with local vendors and partners, and overseeing essential PRO (Public Relations Officer) services. Additionally, basic bookkeeping tasks will be a part of the responsibilities.

Key Responsibilities:

1. Day-to-Day Operations:
   • Efficiently manage and oversee the daily operations of the Dubai office.
   • Ensure smooth workflow and address operational challenges promptly.
2. Coordination with Local Vendors and Partners:
   • Establish and maintain strong relationships with local vendors and partners.
   • Coordinate procurement activities and negotiate favorable terms.
3. PRO Services:
   • Act as the main point of contact for all Public Relations Officer (PRO) services.
   • Ensure compliance with local regulations and manage documentation processes efficiently.
4. Communication and Collaboration:
   • Facilitate effective communication within the Dubai office and across different departments.
   • Collaborate with teams to ensure streamlined processes and optimal efficiency.
5. Basic Book-keeping:
   • Maintain accurate financial records for the Dubai office.
   • Handle basic bookkeeping tasks, including expense tracking and reconciliation.

Qualifications:

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• Proven experience in operations coordination, preferably in a multinational setting.
• Familiarity with local regulations and PRO services in Dubai.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Basic understanding of financial processes and bookkeeping.

Skills and Abilities:

• Proactive problem solver with a keen attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong negotiation and vendor management skills.
• Proficient in Microsoft Office Suite and basic accounting software.