Department Coordinator

Responsibilities:

• Work closely with Department Head
• Coordinate daily department activities to achieve established goals
• Maintain department calendar and ensure to meet deadlines
• Prepare meeting agenda, schedule department meetings and distribute minutes.
• Coordinate and organize department related special events
• Assist in expense management activities
• Assist in scheduling conference calls/meetings and making travel arrangements
• To work on agreements with Legal & Finance through CMS
• Work closely with legal on agreements 
• Work closely with finance on payments and invoices 
• Create and update talents data on portfolio pad
• Maintain all department information confidential and secure
• Assist in preparing and maintaining meeting materials, business presentations and other department files
• Provide general administrative and clerical support
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
• Maintain positive working relationships with department staffs and customers

Requirements: 

• Minimum of 2 years of professional experience in industry
• Excellent communication and leadership skills
• Positive, team-oriented work approach and work ethics
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills

Unfortunately, due to the high number of responses we receive we are unable to provide feedback to all applicants. If you have not been contacted within 5-7 days, please assume that at this stage your application has been unsuccessful.