Project Coordinator - Maritime

Iqarus has a proud history, extending over 40 years, of delivering fully-integrated healthcare solutions in complex and demanding operating environments. We operate across the medical spectrum from primary care and occupational health, to advanced pre-hospital trauma care, through to full scale laboratory, radiological, diagnostic and surgical capabilities. Our approach projects the highest standards of clinical care into the environments in which we operate, through a combination of local knowledge, multinational medical staff, integrated global clinical governance, training and medical supply. Our highly-skilled operational teams deliver frontline and preventative services to mitigate health risk and help organisations keep their workforces safe, healthy, resilient and productive. By increasing the quality, simplicity and efficiency of health delivery we enhance our clients’ return on investment in health and in many instances, help elevate social and/or humanitarian objectives too. Our clients include multinationals and SMEs, governments, non-governmental organisations, supra-nationals, and non-governmental organisations.

The Project Coordinator is the person responsible coordinating staff communications, payroll management, and rostering and ensuring ability to deploy for deployment.

The key roles and responsibilities of the Project Manager is:

• Overall Project Coordination related to staff movements
• Staff Travel requests and tracking staff movements
• Staff Payroll coordination with the HR specialist.
• Update and maintain the Attendance system (Visual planner)
• Devising optimum rotational planning in coordination with Assistant Operations and Operations Manager and deployed personnel
• Ensuring adequate coverage of personnel on site in alignment with client contractual obligations.
• Managing all travel arrangements including rotational flights, entry visas, and accommodation.
• Managing on-boarding and induction of all personnel prior to deployment to site.
• Liaising with Recruiting Team to ensure that all documentation (i.e. qualifications, passport, etc.) are in order prior to deployment.
• Tracking and following up to ensure renewal of staff qualifications and medical registration in home country.
• Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.
• Coordination with the Logistics Manager to ensure staff members are issued uniforms and the correct equipment upon deployment.
• Maintaining appropriate records of staff uniform and equipment allocations, return and replacement.
• Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.
• Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis and dealing with any payroll queries in a timely manner.
• Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director

• Qualifications & Experience:
  • High school, or higher education qualifications
  • Previous experience in a similar role, dealing with international personnel logistics, travel experience or similar roles
  • Excellent interpersonal and communication skills.
  • Exceptional organisational skills with the ability to work on own initiative.
  • Resourceful with strong problem-solving skills
  • Effective time management skills and ability to efficiently manage own workload.
  • Proficient in Microsoft Office (Excel, PowerPoint, and Word)
  • Demonstrable understanding of dealing with confidential information
  • Offshore BOSIET/HUET training mandatory entry requirements