The Admin Officer is responsible for performing all administrative & government related support activities at Al-Quraishi under the guidance of Administration Manager, which includes all online services available on Muqeem (Jawazat), TUM (Muroor), MOL (Labor Office), STC portals and all support activities etc.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Custodian of Company’s “Muqeem” portal to process all available services for employees: Sponsorship Transfer, Iqama issuance & renewal, Exit, Re-Entries visas, Final Exit Visa and profession change etc.
Apply online new visas for expat employees according to Company requirementsCustodian of Company’s “TUM” portal to process company vehicles registration renewal, traffic penalties information retrieval and issuance of vehicle driving authorization for GCC countries.
Custodian of Company Labor Office portal to process employees yearly work permit, renewal of work permits, addition & deletion of employees in labor office and payment processing. Also processing online Saudization certificate for presenting to different ministries for payment collection and tenders participation.
Processing of online visit visas through Ministry of Foreign Affairs portal for suppliers & business visitors for their visit to KSA. Arrange Chamber of Commerce attestation on documents required attestation.
Custodian of STC web portal for Company services required for Landline Telephone connections, Fax lines, Internet lines. Download STC bills from portal and process payment. Request STC for addition and deletion of lines.
Inform GOSI about work related accident, process forms for medical treatment and process claim for employees about disability payments.
Handling of Head Office Petty Cash.Maintaining record of all government related certificates, contracts for Companies under Al-Quraishi. (Company Establishment Contract, Commercial Registration, Chamber of Commerce Certificates, Municipality License, Civil Defense License, Classification Certificate, GOSI & ZAKAT Certificates, Industrial Investment License from SAGIA, etc.)
Custodian of all employees Passports and maintain record of passports inventory.Control Head Office drivers and cars. Depute drivers according to Company requirements.Delegate jobs to Government Relation Officer related to Passport Office, Labor Office, Traffic Police Department and other Government departments; follow up for completion of task assigned to GRO.Coordinate with driver to bring company mail from post office and distribute received mail. Renewal of annual contract with Post Office.Responsible to arrange kitchen items for Head Office kitchen. Arrange refreshment and lunch for meetings participants in Head Office conference room.
Arabic letter writing and internal memos.Assist Administration Manager with projects as needed
Report results and unusual situations to Administration Manager
Report exceptions/violations of personnel policies and procedures to in perspective of Administration to Administration Manager.
Job Role: Administration
Company Industry: FMCG
Career Level: Mid Career