To facilitate the generation and management of Contracts, Quotations, Letters and Amendments
1. Ensure that quotations, contracts letters and amendments are completed as per the agreed process:
• To analyze requests for quotations and contracts by understanding what has been requested, confirming details and seeking additional information from other departments.
• To support the pre-sales process in writing quotations and contracts based on specific requirements and liaising with the sales team and coordinating with other internal departments• To be proactive and follow up on requests for information by ensuring that it is provided so as not to impact on any allocated deadlines
2. Attend meetings with the sales team:• Promote effective communication and attend meetings as required for specific projects either face to face or via conference call
3. To provide support to the Business Support Director and Office Business Manager in tasks related to the preparation of reports:• collation of data for contracts and quotations, letters and amendments
4. To maintain the electronic filing system related to the Business Support and Sales Departments
5. Ensure relevant KPI Data is collated and reported to the Business Office Manager on a monthly basis.
Job Role: Sales
Company Industry: Manufacturing
Career Level: Mid Career
This role will be responsible for administrative support to HR function in relations to HR Operations, Recruitment & Selection, Payroll Processing & Coordination, Employee Relations, Training and Organizational Development and ad-hoc administrative duties. In addition to the above the job also is responsible for supporting all office administration activities
1. Egypt Legal Entity:
Be an HR representative in the formation of Egypt legal entity. Partner with PWC and support end to end setup of Egypt legal entity by transferring employees to local contacts, setting up policies in line with local labor laws and other ad-hoc activities.
2. Recruitment, Induction & On Boarding
Coordinate the recruitment and selection activities in a manner to ensure that the most suitable candidate is selected for the right position in a time and cost effective manner. Ensure that established recruitment process is followed and updated periodically to instill best recruitment practices within the organization. Coordinate for on boarding process and conduct employee orientation/inductions in a way that new employees are quickly integrated and informed about the Company organizational structure, culture, standards, policies and procedures.
Responsible to setup the local payroll and execute the monthly payroll process (Internal or through vendor management TBD) by tracking monthly payroll transactions. Support employees and HR Dubai for any queries related to payroll Generating monthly payroll reports for Management, Finance and regional HR.
4. Employee Exit/Separation
Coordinate with employees leaving the company with regard to the exit formalities and ensure smooth transition.
5. Training & Development:
Administration of all training activities and records. In coordination with Knowledge Academy team. Be the lead for PAS process in Egypt by advising LM and employees on appraisal process, feedback, PAS administration and annual salary reviews. Provide HRIS - Oracle Training to new employees in Egypt.
6. Oracle HRMS
Be the point of contact for Oracle HRMS related activities for all modules. Regularly conduct Oracle training session for Egypt employees. Provide monthly management report.
7. HR Administration
Coordination for medical and travel insurance for Egypt staff. Support Cairo office staff with courier shipments arrangements including sending mockups, sleeve samples, magazines, customer gift items, etc Office expenses management including preparation of cash flow sheets vs approved budget, office monthly expense report, payments to hotels and other suppliers, etc Visas, flight and hotel booking for Egypt staff and visitors to Egypt office. Coordination of office administration including buffet, office cleaning, driver, PRO, inventory of office equipment, stationary, etc