The Program Coordinator in the Office of Development, Engagement and Outreach at Texas A&M University at Qatar is responsible for providing broad communication, administrative and logistical support for programs, activities and events associated with the Dhia: Engineering Leaders initiative. This position requires exceptional Arabic- and English-language communication skills to support and enhance outreach efforts and events designed to stimulate learning among Qatari students through pre-college academic enrichment programs.
This position is funded by limited-term grant money and is eligible for a one-year appointment with the possibility for a one-year renewal.
Program Communications Duties (60% effort)
Liaises with sponsors, university administrators and other stakeholders to identify messaging priorities and publicity opportunities across a range of electronic and print media in Arabic and English.
Researches, writes and edits media advisories, news releases and talking points for events and programs in the sponsorship portfolio.
Coordinates with sponsors and the Office of Marketing and Communications to ensure accurate and timely dissemination and publication of news releases and advertising. Tracks media coverage and prepares monthly reports on exposure and publicity related to sponsored programs and activities.
Coordinates with sponsors, external vendors and the Office of Marketing and Communications to develop, design and produce printed and digital collateral and communication media to support and promote events and programs in the sponsorship portfolio.
Coordinates Arabic- and English-language social media to promote and build awareness for sponsored programs and activities.
Program Administration Duties (20% Effort)
Supports sponsored programs and activities through administrative tasks including but not limited to correspondence, photocopying and scheduling.
Liaises with Qatar schools to apprise administrators, teachers and students of opportunities to engage in academic enrichment programs.
Coordinates stakeholder engagement activities including planning meetings, specialized activities, ad-hoc projects and long-term initiatives.
Assists with recording and tracking participation and attendance data for schools, teachers and students involved in academic enrichment programs.
Event Support Duties (15% Effort)
Coordinates among faculty and academic support staff to plan, schedule, organize and evaluate logistics for sponsored programs, activities and events.
Identifies and books event venues and space in consultation with the events team in the Office of Marketing and Communications; ensures proper setup of facilities and audiovisual systems.
Liaises with the events team in the Office of Marketing and Communications to ensure compliance with policies and procedures related to events, catering, protocol and visitor relations.
Provides Arabic-English translation assistance when required.
Job Role: Administration
Company Industry: Education, Training, and Library
Career Level: Mid Career