Bayt.com Jobs

Executive Assistant Job - AMLAK Capital United Real Estate Co.

Job Purpose:
Role holder at this level will act as a Executive Assistant to VP (Administration) providing complete administrative & secretarial services.

Key Responsibilities:
- Secretarial & Administrative Support: Provide a complete private secretarial and administrative service for HE routing callers and preparing and drafting internal correspondence under direction to ensure that all matters are dealt with efficiently and appropriately.
- Time Management: Provide a time management / diary service on behalf of Director in order to ensure effective time usage and to avoid conflicting schedules.
- Record Management: Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Travel Arrangements: Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements.
- Mails: Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel.
- Prepare internal / external correspondence.
- Act as first point of contact for both internal and external visitors wishing to contact VP (Administration)

Job Details

Date Posted:	2012-05-23
Job Location:	Al Kuwait, Kuwait
Job Role:	Secretarial
Company Industry:	Administration; Secretarial

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Degree:	Certification / diploma

Apply Now - Jobs in Kuwait - Search All Jobs

Secretary Job

• Job includes clerical and administrative tasks.
• Issuing cash and cheques as instructed.
• Receive cash, cheques and verify them.
• Issue receipts for other miscellaneous payments.
• Prepare a summary of cash collected/spent.
• Perform other non-finance related tasks as per the guidelines of the manager.
• Receive and disburse money for companies.
• Handle the filing of all the financial documents.
• Prepare bank transfers, reports and other documents.

Job Details

Date Posted:	2012-05-20
Job Location:	Al Kuwait, Kuwait
Job Role:	Administration
Company Industry:	Administration; Secretarial

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in Kuwait - Search All Jobs

PA/ Office Manager Job - Manpower Middle East

Our client, a reputable company is currently seeking to recruit a PA Office Manager. You will be reporting directly to the General ManagerDuties and Responsibilities Provide a complete executive secretarial service to the CEO, General Manager and the management team through handling routine callers and correspondences and rafting and finalizing replies to ensure that all matters are dealt with efficiently and appropriately. Act as the interface between the Management team and visiting VIPs, other visitors, guests, and staff to ensure that protocols are observed, hospitality is extended, and all visitors are made to feel welcome. Follow up the implementation of instructions issued by the CEO and General Manager with the respective Divisions and Departments to ensure that requested information and reports are presented and communicated clearly and up to the specifications of the General Manager. Ensure that the confidentiality and sensitivity of information and data is fully protected and respected from all the staff in the Executive Office through receiving a full office staff compliance with the confidentiality rules and procedures and implementing appropriate levels of security and control. Manage the Executive office through organising the schedule for meetings and events, responding directly to email and mail enquiries, and following up with relevant divisions and departments to ensure satisfactory action has been taken. Organize personal and business requirements for the Management team regarding visit visas, appointments, travel, bank payments, and other miscellaneous requests to ensure timely and effective fulfillment of requirements. Review reports daily and take action or communicate requirements to General Manager to ensure that appropriate action has been taken and effective monitoring tools are implemented. Suggest and recommend new initiatives, ideas, and actions to the General Manager that enhance and improve the efficiency and effectiveness of the company after conducting a very careful cost-benefit analysis for these recommendations.

Job Details

Date Posted:	2012-05-16
Job Location:	Abu Dhabi, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Retail/Wholesale; Sales; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Executive Secretary Job

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
2) Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports.
3) Greet visitors and determine whether they should be given access to specific individuals.
4) Prepare responses to correspondence containing routine inquiries.
5) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
6) Prepare agendas and make arrangements for committee, board, and other meetings.
7) Make travel arrangements for executives.
8) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
9) Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings.
10) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
11) Manage and maintain executives' schedules.
12) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
13) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Job Details

Date Posted:	2012-05-14
Job Location:	Al Kuwait, Kuwait
Job Role:	Secretarial
Company Industry:	Administration; Secretarial

Preferred Candidate

Career Level:	Mid Career
Nationality:	United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen

Apply Now - Jobs in Kuwait - Search All Jobs

Executive Assistant Job - Manpower Middle East

Our client, a global power and energy company is currently seeking to recruit an Executive Assistant, preferably with HR background for their office in Dubai (freezone). The position will directly report to the HR Director.The position is a Contract Staffing role under Manpower for an initial period of 1 year (and renewable). Due to regional exposure, it is highly preferred to have an Arab-speaking candidate for this role.The duties and responsibilities will entail Help in travel related matters Help in organizing conferences and offsite meetings Maintaining up-to-date contact list Mass correspondence from time to time and filing of contract documents Follow-up on behalf of the Business Leader with internal managers and external companies Use internal company web tools to update relevant data Organize team conference calls and ensure participation Arrange appointments and attending to incoming calls Co-ordinate all aspects of Travel and Living like Visas, Hotel reservations, Air tickets etc. Maintain up-to-date contact lists Manage mail correspondences.

Job Details

Date Posted:	2012-05-14
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Industrial; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Executive Assistant to the VP-HR Job - Manpower Middle East

Our client, a high-end hospitality company, is in need of a high level and very well presented Executive Assistant to support the Corporate Vice President of HR.

Job Details

Date Posted:	2012-05-14
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Hospitality/Tourism/Travel; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Personal Assistant Job - Manpower Middle East

On behalf of our client, a leading and reputed local holding company is currently seeking to recruit Personal Assistant . You will be reporting directly to the Managing DirectorThis position will be based in Abu DhabiJob purposeProvides administrative support to the Senior Executive and manages the day to day operations of the office. Uses considerable independent judgment in making decisions to assist the executive.Job Summary Responds to routine telephone requests which have standard answers refers calls and visitors to appropriate staff. Controls mail and assures timely staff response. As instructed, maintains supervisor's calendar, makes appointments. Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. Attends meetings and records and reports on the proceedings. Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures assures that proper clearances have been obtained, when needed. Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc. Requisitions supplies, printing, maintenance, or other services. Types, takes and transcribes dictation, and establishes and maintains office files. Screens telephone calls, visitors, and incoming correspondence personally responds to requests for information concerning office procedures determines which requests should be handled by the supervisor, appropriate staff member, or other offices. Prepares and signs routine, non-technical correspondence in own or supervisor's name. Coordinates personnel and administrative forms for the office and forwards for processing. Based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval. Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered. Reads publications, regulations, and directives and refers those that are important to the supervisor and staff and takes action accordingly or as directed.

Job Details

Date Posted:	2012-05-08
Job Location:	Abu Dhabi, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Real Estate; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Receptionist Job - Boeing (Bayt)

Receptionist
Daily responsibilities will include:
• Greets, screens and directs visitors at company sites to specific locations and offices.
• Issues badges and passes to visitors authorized to enter company property, acts as focal for receipt and delivery of mail including express packages, and provide general company location and policy information to inquirers.
• Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company, customers, and the media, and shows sensitivity to the culture and customs of local and foreign visitors.
• Participates on team tasks to improve office and reception processes, documents reception conditions, and implements changes.
• Manage incoming and needed outgoing phone calls and access to/from office of office occupants and visitors in accordance with office safety and security policies and procedures.
• Provide office support for business travellers and travellers requiring general/emergency assistance, also by providing assistance with flight booking and transportation arrangements.
• Schedule use of conference rooms; keep track of office occupants including all visitors. Document office visitor traffic.
• Guide visitors to some office safety measures.
• Perform proficient communications with customers and business partners (via all office communication channels) to effectively support office activities.
• Provide general office assistant support to in-office management and business administration personnel as required, including taking care of post office activities and small office supplies purchases in nearby stores, manage office stationary and kitchen supplies including stock holding and ordering, and other tasks as instructed by the manager. Maintaining office inventory listing, coordinating the updates in cooperation with the Office Manager.
• Making all necessary arrangements for internal business meetings (in coordination with concerned focal).
• Assisting in selected functions such as scanning, photocopying and filing documents. Assisting in data entry processing and providing support to BU leader(s) when required.
• Other duties as assigned by management.
Description
You should be to demonstrate the following competencies:
• Ability to work in team Precision, accuracy and meticulousness in performing assigned tasks
• Ability to work in team Precision, accuracy and meticulousness in performing assigned tasks.
• Flexibility in working hours.
• Proficiency in the operation of necessary office equipment.
• Strong computer skills including ability to use effectively Microsoft Outlook, Word, Excel and Power Point.
• Understanding of basic accounting is a plus Prior experience in a multinational environment in a similar position preferred.
• Very good oral and written communication in English and preferably in Arabic too.
Your profile
Basic Qualifications for Consideration:
Do you have perfect command of English (speaking and writing)? Do you have the ability to satisfy all Qatari labour and immigration formalities?
Typical Education/Experience:
High School Diploma and 5 years’ related experience or an equivalent combination of education and experience preferred.
What we offer you
Other Job related information:
This requisition is for an international, locally hired position in Doha, Qatar. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll, and will commensurate with experience and qualifications and in accordance with applicable Qatari law. Employment is subject to the candidate s ability to satisfy all Qatari labor and immigration formalities.
To apply, please click below.
Boeing is an equal opportunity employer supporting diversity in the workplace.
Offer details :
Number of Vacancies: 1
Apply online

Job Details

Date Posted:	2012-05-03
Job Location:	Doha, Qatar
Job Role:	Other
Company Industry:	Secretarial

Preferred Candidate

Career Level:

Entry Level

Apply Now - Jobs in Qatar - Search All Jobs

Receptionist Job - Afaq United

Our client, a leading Trading and Contracting Company in Kuwait is looking for a "Receptionist" and the responsibilities are as follows:
- Attend to phone calls, screen and direct calls - Guest Welcoming - Maintain Guest Book Log
- Arrange Appointments
- Third Party Bookings
- Courier Handling
- Liaise Conference Room Availability
- Typing as needed

Job Details

Date Posted:	2012-05-01
Job Location:	Al Kuwait, Kuwait
Job Role:	Secretarial
Company Industry:	Administration; Secretarial

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Nationality:	United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen

Apply Now - Jobs in Kuwait - Search All Jobs

HR Administrative Support/Personal Assistant Job - Manpower Middle East

Our client, a global leader in infrastructure, finance, and media, is currently in search of HR Administrative SupportPA reporting to the Regional HR ManagerThis is a Contract Staffing role under Manpower for a period of 1 year and renewable.Job DescriptionProvide the principal administrative support to the HR Regional Manager, utilizing administrative knowledge of the job and its related processes, procedures, policies, goals and information management, to ensure achieving the department set goals and effectively contributing to the business overall short and long term successEssential Responsibility1. Provide administrative support by scheduling appointments and maintaining calendars schedules, coordinating and facilitating meetings, facilitating events, andor travel arrangements, as required. Collecting and distributing information scheduling, setting priorities, and conversing HR Manager's time preparing letters and memos, assisting visitors and resolving issues and inquiries, review and control incoming and outgoing correspondence2. Prepare work to be accomplished by gathering information and requirements setting priorities 3. Effective involvement and support in HR specific related activities, including preparation and documentation of various HR activity areas such as Talent Management, organization structures, competencies data base, HR internal communication, job descriptions, work flow charts, headcount planningbudgeting, reward and recognition, compliance and grievance, as well as the HR information system reporting and updates 4. Create and maintain an intact filing and retrieval system with relevant directory, hence keeping information confidential and maintaining historical references 5. Produce information by preparing letters transcribing formatting inputting editing, retrieving, copying and transmitting text and data6. Follow up on special projects completion with the region coordinate Group action plan schedule assist in administrative problem solving, programproject planning, development, and follow up on execution of stated goals and objectives.

Job Details

Date Posted:	2012-04-29
Job Location:	Dubai, United Arab Emirates
Job Role:	Human Resources/Personnel
Company Industry:	Sales; Human Resources; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Saudi Personal Assistant for Jeddah Job - Servcorp

Saudi Personal Assistant for Jeddah (Arabic and English speaking)

Great job, great offices, multinational company located in Jameel Square and King's Road Tower.

This position offers:

• Excitement
• International travel opportunities
• Career progression
• Professional training
• Skills development
• Premium products and services providing business solutions
• Excellent 5 star location & working environment

Full training provided

Job Details

Date Posted:	2012-04-29
Job Location:	Jeddah, Saudi Arabia
Job Role:	Administration
Company Industry:	Administration; Marketing; Secretarial

Preferred Candidate

Career Level:	Entry Level
Nationality:	Saudi Arabia
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in Saudi Arabia - Jobs in Jeddah, Saudi Arabia - Jobs in Riyadh, Saudi Arabia - Search All Jobs

Personal Assistant to the CEO Job - Manpower Middle East

A multinational company dealing with arranging Private Jets is urgently seeking a PA for the CEO for their office in DubaiJob responsibilities Perform administrative tasks requiring initiative Coordinating complex tasks Enquires, telephone, calls researches, minutes of meetings Coordinating activities for meeting, events, exhibitions, travels. Travelling arrangements and accommodation world wide Compose and keyboard correspondences, memos agendas, etc (with text proofing)

Job Details

Date Posted:	2012-04-22
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Airlines/Aviation; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Administrative Assistant - BU Job - Ali Abdulwahab Sons & Co

The role provides administrative support to the department and/or the department head. General duties include clerical, receptionist and project-based work. The role also demands to have a professional company image through in-person and phone interaction.

- Answers telephone and transfers to appropriate staff member
- Meets and greets clients and visitors
- Creates and modifies documents using Microsoft Office
- Performs general clerical duties but not limited to: photocopying, faxing, mailing and filing
- Maintains hard copy and electronic filing system
- Coordinates business communication in the department and inter-departments
- Controls visitors' traffic and arranges appointments/meetings/conferences for the department or the dept. head
- Coordinates and maintains records for the department
- Maintains and distributes staff/department schedule as required
- Collects and maintains department fixed-assets and stationery supplies
- Performs other duties and responsibilities as directed by the head/s of the department
- Maintains confidentiality and sensitivity of information in accordance with the Policies and Procedures i.e., documents concerning team increments, bonus, promotion/demotion and other business transactions

Job Details

Date Posted:	2012-04-19
Job Location:	Kuwait
Job Role:	Administration
Company Industry:	Administration; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in Kuwait - Search All Jobs

Executive Assistant Job - Manpower Middle East

A global leader in electrical solutions is seeking to recruit an Executive AssistantThe Executive Assistant is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Under the supervision of the Managing Director, this position will be responsible for managing the smooth operation of the day-to-day business of the company's Middle East operations and providing a high level of professional executive support.Essential Functions 1. Provides clerical and administrative support to office staff2. Coordinates meetings, special events, and all travel arrangements for management3. Manages the phone lines and mail communications both internally and externally4. Maintains files of matters in progress and follows up to ensure that actions are completed5. Supervises the maintenance and alteration of office area and equipment 6. Liaison to Staff and Management 7. Tracks department expenditures 8. Processes all expense reports and submits for payment9. Assists in the creation of Power Point presentations10. Consistently produces and edits high-level correspondence11. Works with Corporate HR to facilitate all ongoing Human Resource communications12. Provides outstanding customer service to clients 13. Participates as needed in special projects

Job Details

Date Posted:	2012-04-15
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Engineering; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Bilingual PA Job - Manpower Middle East

Our client, an international organization, is urgently seeking to hire young, energetic, presentable, and professional Bilingual PA- (English and Arabic with strong command of English and have the ability to work in a pressurized work environmentOther duties will include but not limited toPreparing Extensive Travel Arrangements (incl. Visas, flights, hotels, etc. with timely follow up and update.Answering, screening and referring calls from all levels of callers.Organizing and managing daily schedules, coordinating meetings, and arranging conference calls.Maintaining distribution lists, call trees, and organization charts.Professionally handle and analyze confidential information.Providing coverage for an additional member of CEO team.Supervise purchase of office administrative supplies.Manage Travel and Living Expenses for Reporting Manager (s).Extensive calendar management, In addition to the above, we will train the individual to help out on process documentation and mapping related to different projects

Job Details

Date Posted:	2012-04-15
Job Location:	Abu Dhabi, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Sales; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Personal Assistant Job - Manpower Middle East

Our client, a Diversified Group of Companies, is seeking a dynamic Arabic speaking Personal Assistant - Group Managing DirectorAccountabilities Project management and execution Managing day-to-day communication, involving all documentation, correspondence, presentations and email administration Diary management Expense claims and outstanding invoices Client welcome and hosting Typing and transcribing reports Capturing information using in-house database Event Organising and Management

Job Details

Date Posted:	2012-04-15
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Personal Assistant Job - Manpower Middle East

Job Details

Date Posted:	2012-04-15
Job Location:	Abu Dhabi, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Real Estate; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

PA to the CEO Job - Manpower Middle East

A reputed landscaping company group is in urgent need of a high-level EA to assist the CEO.

Job Details

Date Posted:	2012-04-15
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Architecture; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Executive Secretary Job

Job Objective:

Provide high quality secretarial & administrative support including general and project based work. Project a professional company image through professional in-person and phone interaction.

Principle Accountabilities:

1. Assisting Management/CEO in day-to-day correspondence/work. Respond to routine items not requiring supervisor's attention in accordance with specific instructions and standard procedure.
2. Maintain logs and records of office activities; compile information for regular or special reports from logs and records maintained; maintain office all legal records and process related forms in accordance with standard procedures.
3. Assist in preparation of various documents (M.O.U, Memorandum & Articles of Association) as per standard formats.
4. Perform all activities related to Trade Mark Registrations (before commencement of business operations in the particular region).
5. Assume complete control of high level and confidential documents. Ensure all documents are well maintained and filed for easy and fast retrieval.
6. Responsible for general secretarial functions like fixing appointments/meetings, preparing reports & presentations, handling visitors, etc..
7. Prepare LPORs for Stationery and other office needs. Follow-up on the same till the requirements are fulfilled.
8. Create and distribute Minutes of Meeting.
9. Handle hotel bookings & travel arrangements for Management.
10. Create memos, circulars, etc and maintain records for all incoming & outgoing correspondence relating to senior management.
11. Assist the CEO as and when required.
12. Monitoring and supervising the work schedule of support staff.
13. Perform other department related activities as instructed by HOD.
14. Perform activities related to Board Meeting.
15. Supporting Investment & Partnership team for legal documentation.

Job Details

Date Posted:	2012-04-10
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Retail/Wholesale; Sales; Secretarial

Preferred Candidate

Career Level:	Mid Career
Nationality:	United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Executive Secretary Job

• Filing documents, knowledge in setting up a filing system.
• Set up accommodation, travel bookings for staff members.
• Organize and maintain appointments.
• Handle daily normal secretarial tasks including but not limited to:
• Answering & screening phone calls
• Photocopying, mailing, faxing, dealing with correspondence and writing letters.
• Produce reports, documents and presentations.
• Creating and maintaining office systems to deal efficiently with paper flow.
• Maintain hard copy and electronic filing systems.
• Organize travel and accommodation arrangements.
• Carry out other reasonable duties as needed.

Job Details

Date Posted:	2012-04-05
Job Location:	Kuwait
Job Role:	Secretarial
Company Industry:	Secretarial; Administration

Preferred Candidate

Career Level:	Entry Level
Gender:	Female
Nationality:	United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree:	Certification / diploma

Apply Now - Jobs in Kuwait - Search All Jobs

Secretary / Personal Assistant Job - Think Food

A leading company in restaurants and coffee shops is currently looking to hire a Secretary/Personal assistant to be based in their Dubai Office.

Duties and Responsibilities:

• Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response.
• Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. Attends meetings and records and reports on the proceedings.
• Maintains recurring internal reports, such as: time and leave records, office equipment listings, correspondence controls, training plans, etc.
• Requisitions supplies, printing, maintenance, or other services. Types, takes and transcribes dictation, and establishes and maintains office files.
• Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member, or other offices. Prepares and signs routine, non-technical correspondence in own or supervisor's name.
• Coordinates personnel and administrative forms for the office and forwards for processing.
• Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.

Job Details

Date Posted:	2012-04-05
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Catering/Food Services/Restaurants; Secretarial

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

Executive Assistant - Temporary Job - Manpower Middle East

Our client, a multi-national pharmaceutical company is urgently seeking to recruit a Temporary Executive Assistant reporting to the Finance DirectorManaging Director.The initial contract is for 6 months and renewable depending on performance and continuing business needs. Due to the status of employment, it is required that a candidate must be on their father's or husband's visa.The successful candidate must be able to report immediately. Maintain a well-organized filing system that secures confidential files using the available systems as may be supported by the data security experts in the FINANCE department. Distribute and cascade down the hierarchy all executive directives, decisions as may be promulgated at the executive levels that impacts the relevant operations. Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues. Handle travel arrangements for executives overseas including all land transfers and hotel accommodations. Handle career movements of management staff in coordination with the HR department, ensuring that salaries and benefits remain confidential as required. Assist in ensuring that all management personnel within the department maintain open communication and cooperation to achieve departmental objectives. Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as book meeting rooms and conferencing numbers, sending invites, arrange for AV facilities, order food and distribute meeting materials. Coordination of events within the department involving executives, management and staff participation, ensuring that all logistics are available for these events. Prepare and process executive trip expenses reports. Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security. Perform administrative duties with the highest responsibility and selective confidentiality. Communicate decisions, directives and policy changes to all concerned staff. Serve as liaison between fellow executives and with suppliers and business partners as required.

Job Details

Date Posted:	2012-03-28
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Pharmaceutical; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs

EA Job - Manpower Middle East

My client is a multinational ITTelecoms company, is currently seeking to recruit an EA, the position will be in the Dubai office. Working for Director and General Manager UAE Ability to write business letters English Grammar to be perfect EAPA experience for senior management Preparation of presentations Extensive diary management Briefing documents and agendas

Job Details

Date Posted:	2012-03-28
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Information Technology; Secretarial

Preferred Candidate

Career Level:

Mid Career

Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Search All Jobs