.Admin Asst

Job Description

•Provides administrative support to technical staff.
•Reviewing incoming mail for technical staff and determine course of action.
• Preparing own correspondence and, as requested, correspondence for others.
•Transcribing dictation to final copy and finalizing draft documents.
•Coordinating and arranging travel plans and appointments.
•Conducting analysis of information and reports to group or individual.
answer, screen and transfer inbound phone calls
receive and direct visitors and clients
general clerical duties including photocopying, fax and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
prepare agendas for meetings and prepare schedules
record, compile, transcribe and distribute minutes of meetings
open, sort and distribute incoming correspondence
maintain office supply inventories
coordinate maintenance of office equipment

Skills

Education and Experience
computer skills and knowledge of relevant software
knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
knowledge of principles and practices of basic office management
communication skills - written and verbal
problem assessment and problem solving
information gathering and information monitoring
attention to detail and accuracy
flexibility
adaptability
teamwork

Education

bachelor degree