سكرتيره - Secretary

Layan Magazine - Riyadh, Saudi Arabia

Job Description

Responsibilities
• Type variety of documents, many highly confidential.
• Maintain/set-up sophisticated filing systems, Manager’s personal files, etc.
• Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor.
• Arrange travel, hotel, and car reservations - prepare itinerary. Maintain Manager’s calendar, schedule meetings, etc.
• Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required.
• Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention.
• May compile and prepare various reports for Manager’s use (requires analysis and comparison of data).
• Insure continuance of office routine in Manager’s absence. Writes reports, letters, memos, etc., for supervisor’s signature.
• Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature.
• Obtain Manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary.
• Perform additional assignments per Manager’s direction.

Skills

• Ability to communicate in English and Arabic is an advantage.
• Computer literate
• Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic.
• Ability to type 65-70 WPM accurately and take dictation.
• Excellent English and preferably Bi-Lingual (English and Arabic)
• Excellent communication skills both oral, especially on the telephone, and written
• Demonstrates the ability to manage their time effectively using a time management system

About This Company

المجلة الاولى في عالم الخيل والمرأة