Job Description

Date Posted: 2009-11-04 Ref. JB1242117

Executive Assistant
Abu Dhabi Systems & Information Centre

- Provide general administration support to the Director
- Prepare correspondence, report and memoranda involving confidential matters
- Uphold confidentiality and handle all information on a need to know basis
- Provide coordination of on-site and off-site project meetings and seminars
- Coordinate set-ups for meetings; calendars for establishing meeting times and locations; prepare room requisition, and assist where needed
- Carry out duties related to filing, answering phones and taking accurate messages and maintaining records; sorting and distributing mail; preparing and sending various mailings; greeting and assisting visitors
- Develop and disseminate information as directed
- Order and inventory office supplies to ensure the smooth operation of the office
- Contribute to overall office functions by accomplishing related duties as needed
- Attend meetings, take minutes and follow up on the actions with the concerned parties
- Report to the Director on issues as requested
- Receive guests and ensures the adoption of a suitable image
- Carry out other duties as requested by the Director
- Report to the Director on issues as requested
- Receive guests and ensure the adoption of a suitable image
- Carry out other duties as requested by the Director

Skills

Excellent typing, administration and organization skills
Ability to work with powerpoint, excel and word
Excellent communication skills
Able to work independently and unsupervised
Able to work under pressure
A good team player
Knowledge of the IT industry

Education

Business Administration/Office Management

Company Profile

The Abu Dhabi Systems & Information Centre (ADSIC) was created in October 2005 by Executive Council resolution No. 33, issued by HH Sheikh Mohammed bin Zayed Al Nahyan, Crown Prince of Abu Dhabi, Deputy Supreme Commander of the UAE Armed Forces and Chairman of the Abu Dhabi Executive Council. ADSIC’s role is to develop, drive and support various initiatives within the Government to transform government services in the Emirate. A key objective of this transformation is to establish a modern, efficient and citizen-centric e-Government platform to match the best in the world.