Job Description

Date Posted: 2009-11-03 Ref. JB1300567

Executive Secretary
WAAD HOLDING COMPANY

SUMMARY
Provide personal administrative support to the CEO. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

PRIMARY RESPONSIBILITIES
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup CEO's travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain CEO's calendar.
5. Prepare and maintain CEO's expense report.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephones and handle in appropriate manner.
9. Meet and greet clients and visitors.
10. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11. Maintain hard copy and electronic filing system.
12. Coordinate project-based work.
13. Supervise support staff.
14. Other duties as assigned.

Skills

KNOWLEDGE AND SKILL REQUIREMENTS
1. BA or Higher Diploma in Secretarial Studies.
2. Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills both in English and Arabic languages and the ability to type 50 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
3. Work requires willingness to work a flexible schedule.

Company Profile

OVERVIEW
Waad Holding Company is a well established, diversified, family owned, conglomerate based in Jeddah. The Holding Company is a “For‐Profit” organization and will include a new charitable foundation (under formation).
The business is currently undergoing a restructuring process which will result in 4 Strategic Business Units and 4 Staff Functions being formalized.


KNOWLEDGE & LEARNING GROUP

The key focus of this group is the Educational Sector. Current operations include Dar AlThiker Schools and Al Thuraya Education. Dar Al Thiker Schools was founded in 2001. It currently has some 950 students from Kindergarten to Senior School levels. This number is scheduled to rise to 1, 650 by 2011. Al Thuraya Education is a new College/University being established in the north of Jeddah and is scheduled to open in 2011. The target intake for the college is some 7, 500 students at full expansion in 2016. The College will offer a range of courses in Engineering, Applied Management Sciences and Information Technology.

This Group plans to open additional schools and kindergarten commencing from 2010 onward.