Job Description

Date Posted: 2009-10-29 Ref. JB1345747

Executive Secretary (Bilingual)
Specialist Oilfield Services Co.

- Duties include but not limited to document filing, preparing internal and external correspondence based on drafts including letters, faxes, meeting agenda and minutes of meeting;
- Managing & updating complex diary schedules,
- Planning events and travel arrangements;
- Composing and screening confidential correspondences,
- Taking dictations wherever needed, maintaining and updating all necessary records, files and database.
-Translating and summarizing from Arabic to English & vice-versa to ensure effective and efficient communication on a professional level.
- Making and receiving telephone calls/faxes & distribution,
- Preparing meeting agendas, minutes of meeting, distribution & follow up.
- To handle all administrative activities of executive director/general Manager
-To handle correspondences, communications, applications, weekly schedules, coordinate complex travel and hotel arrangement
- To handle all offices requirements
- To maintain business confidentiality

Skills

The candidates must have outstanding communication skills in English and Arabic, strong computer literacy, especially advanced knowledge of MS Office
Typing speed 60 wpm and shorthand (would be an advantage)
The candidate must have excellent organizational and interpersonal skills, a strong work ethic, a positive attitude and must be able to work tight deadlines with handling varied work load.
Translating and summarizing material from Arabic to English & vice-versa to ensure effective and efficient communication on a
professional level.
Graduate in Commerce / Business administration with a Secretarial Diploma.
Maintain a good level of confidentiality & safe-guarding of management decisions.

Company Profile

•Specialist Oilfield Services is a 100% Kuwaiti owned engineering services company, established after the liberation of Kuwait in 1992 to provide engineering support services primarily to the upstream and downstream oil sectors and petrochemical industry with additional focus on the public works sector, power and water industries, marine industry and the defense sector. Since its inception the Company has witnessed exceptional growth and has established a strong reputation with the local and international Clients as a dynamic, professional, efficient, competitive and quality oriented organization. Our purpose built premises, ideally situated at Mina Abdullah in the heart of the Kuwait oil industry, house impressive machine shop facilities, fully equipped fabrication and assembly works, blasting, industrial coating and painting facilities, a BOP service and repair center, a calibration and testing shop and a large storage, assembly and lay down area. The premises also incorporate the offices of our General Management, Quality Assurance, Safety, Marketing, Commercial, Design, Estimation, Planning and Human Resources personnel.
•The Company's objective is to provide quality engineering services utilizing management, engineering and marketing expertise of a skilled expatriate workforce, coupled with the excellent local business contacts of the main shareholders. As testimony towards our commitment to quality, the company is certified to ISO 9001 and API - Q1 - for which we are currently holding 5 API Licenses. In addition, SOS holds ASME "U" and "R" stamp accreditation and a number of proprietary licenses. SOS also holds Kuwait Government manufacturing licenses for eleven product categories.
•Services provided range from the sponsorship of international contractors - to machine shop services, welding and fabrication, mechanical contracting, full turnkey project management, provision of manpower, shop and on site maintenance services.