Job Description

Date Posted: 2009-11-03 Ref. JB1349565

Purchase Executive
Confidential Company

Summary

This position’s primary responsibility is to handle the purchasing activities of the company, analyzes and estimates price trends and product availability, inventory usage, control and developing policies and procedures for the purchasing function. Directs and co-ordinates the procurement of goods, supplies and services essential to the operation of the Company (Internal & External).

Tasks / Duties:

Assists the Company Manager in the preparation of the operational budget by providing market prices for goods and services

Plans periodical and year-end physical counts of goods and other inventory items at the warehouse and production plant

Periodically reviews and updates purchasing policies and procedures

Participates in negotiations with suppliers for major purchases of goods, analyzes the bids, if any, and recommends the best vendor to the Company Manager

Directs negotiations with vendors regarding returns, rejections, dispositions and adjustments of purchased goods not meeting specifications

Investigates suppliers, interviews representatives, selects and determines vendors to be placed on the approved vendor list

Directs the maintenance of a comprehensive record system for vendors, requisitions, purchase orders and goods specifications

Trains, counsels and develops subordinates to assure efficient and effective assistance and growth in purchasing activities

Performs analytical review on stock records, ensuring that goods are maintained and distributed properly

Drects the purchasing of stationary items for use throughout the Company, insuring that inventories are maintained and used properly

Communicates with warehouse store keepers at the different sales areas with regards to inventory issues

Co-ordinates with the Sales Manager to identify the slow and non-moving items that could be directed to other sales areas or sold

Keeps the Company Manager informed with regard to major price fluctuations, special offers and inventory issues

Maintains excellent relationship with suppliers

Evaluates the performance of all subordinates and seeks improvement in their capabilities

Reviews supplier quotations and approves or rejects prices, terms, delivery dates or traffic routes, if not in line with the purchasing policies and procedures

Reviews physical count results, identifies and resolves variances

Skills

3 years of practical experience with two years in a supervisory role
Proven achievements and track record.
Familiar with local market techniques and methodology.
Proficiency of English.
Good communication and inter-personal skills.
Operations Management
Procurement, supply chain and inventory

Education

Bachelor Degree in Business or Commerce