Job Description

Date Posted: 2009-11-04 Ref. JB1350083

Administration Service Manager
Almajdouie

Principal Responsibilities / Accountabilities

 Ensure that all the data required by the CHD' Administrative and Human Resources Planning are completed per request and as policies.
 Follow up all issues concerned for the department' employees with the concerned party in the corporate office; salary increment, complaints…etc.
 Coordinate, follow up and investigate about urgent, planned, or estimated man power required by the department/SBU and follow up with recruitment.
 Perform all initiation, follow up, and check for all department' employees status, salary, joining letter, orientation program…etc. are existed, approved and being kept in the related location.
 Coordinate, investigate and arrange all issues regarding training with employees, management, training specialist, and training center, furthermore, ensure availability of all resources and statistics, venue, timing, tickets or any issues.
 Process, coordinate and report all the activities adopted within the HR' Annual Calendar.
 Follow up all HR' issues concerned for the department as total and keep department manager posted about each issue; OS approval, recruiting new employees…etc.
 Follow up training need assessment with all employees in the department, and ensure having the needed approvals for the yearly plan.
 Follow-up administrative affairs in CHD to ensure requested work execution
 Maintaining employee file and records for future reference
 Follow-up training program and nomination of employee attendees.
 Ensure that employees official documents are properly maintained and renewed before expiry
 Arrange proper documentation during employees vacation and business trip
 Arrangement and procurement of employees safety gear requirement
 Responsible for executing and monitoring work system in addition to all approved policies and formalities of the Group.
 Attends periodic meeting with CHD to update department difficulties and hot to further improve administrative services.

Skills

Essential
 Scientific Degree in Management or Engineering.
 Minimum 2 years in HR Occupations, or 5 years in managerial or administration position in.
 Fluency in English Language.
 Proven ability to work Microsoft Office tools; especially Word, Outlook, Excel.
 Advanced Communication Skills.

Desirable
 Certified HR or having HR courses is advantage.
 Previous experience with working in direct communication with employees is preferable.

Personal Attributes / Skills

High level of
 Managerial skills
 Communication Skills.
 Negotiation Skills.
 Presenting Skills.
 Feedback Skills.

Medium level of
 Organizing Skills.
 Planning Skills.
 Persuading Skills.

Education

Scientific Degree in Management or Engineering.