Job Description

Date Posted: 2009-11-04 Ref. JB1350286

Male Executive Secretary
Confidential Company

MAIN PURPOSE OF JOB
To perform administrative functions and act as a liaison between the office and outside agencies ensuring the smooth functioning of administration activities.

JOB OBJECTIVES
1. To prepare all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other Departments.
2. To document/ record information, maintain files, process all paper work, and to perform day to day administrative tasks
3. To develop and maintain constructive and cooperative working relationships with other departments and agencies.
4. To ensure events, processes and all relevant documents comply with Company procedures, policies, regulations & standards.
5.To schedule and confirm appointments for department personnel and arrange and coordinate meetings / conferences as required.
6.To act as a Department focal point to meet and greet visitors to the department.
7. To order, dispense and maintain supplies required for regular administration works.
8. To assist Department Personnel in the interpretation of Company Policies and Procedures.

ESSENTIAL WORK ACTIVITIES
• Clerical / Admin Functions
• Planning / Implementing
• Writing / Drawing
• Checking
• PR / Developing relationships
• Representing / Selling
• Handling Info / Instructions
• Orally Informing / Investigating

SAFETY AND QUALITY RESPONSIBILITIES
• Maintain standards of safety and comply with Company’s Health, Safety & Environment Management System requirements.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements

Skills

Essential:
• Bilingual (Arab national),
• 5-7 experience in a construction company
• Gender - Male
• Communication Skills
• Well versed in English Language
• Interpersonal Skills
• Computer Skills
• 1 to 3 Years of Work Experience in any Administrative kind of job.

Desirable:
• A Formal Qualification in Typing
• Customer service
• Clerical & Administrative Procedures & Systems
• Knowledge of Company Procedures