Job Description

Date Posted: 2009-11-06 Ref. JB1351804

Sales Administrator (Volvo) | DOMASCO
Al Futtaim Group

Department :
Doha Marketing Services Company W.L.L. (DOMASCO), an overseas joint venture of the reputable UAE-based Al Futtaim Group, has been operating business in Qatar for 15 years and has sole distribution rights for Honda, Volvo cars and trucks, reputed brands of watches and electronics such as Raymond Weil, Casio and Sanyo as well as Yanmar marine engines in the country.Person :
We are currently looking to recruit experienced Sales Admin. Assistant cum Receptionist for our Volvo Cars showroom. The primary focus of the role will be to assist and provide clerical support for the Sales Manager pertaining to administrative matters and sales documentations/procedures as well as attending to the showroom reception counter and telephone calls. The main duties within the role include the following:
Handling SAP-related functions - Operates SAP system to perform daily sales support and administrative works such as:
booking VIN numbers, releasing and transferring sites for VIN Numbers, creation of articles for vehicles, creation of purchase orders, verifying VIN numbers entered in SAP by accounts assistants, handling Sales Order / Return Order issues, handling SAP related problems concerning VIN numbers Management Reports generation - Obtain SAP-generated reports such as:
daily sales details reports, daily prospects details reports, stock statement reports PDI coordination - Coordinates with the Workshop to ensure that PDI is made to all sold vehicles before delivery to customers Handling other routine correspondences with principals - Prepares and send to principals reports such as:
Orders for cars, CSI reports, sales & stock reports Reception and telephone calls - Welcomes and entertains guests and customers that enter the showroom, attend to their initial queries, if any, and direct them to the concerned individual or showroom staff. Answers telephone calls, provide basic information to callers and direct call to the concerned party or individual.

Skills

Experience

:The ideal candidate will have the following experience: * Essential to have at least 2 years experience in doing sales administration and support job * Excellent oral and written communication skills * Good command of the English language and Arabic is preferable* Professional personal appearance* Familiarity with PABX telephone system operation and correct telephone practice * Ability to work comfortably with the public* Ability to communicate customer's interests, needs and requests to management or sales staff* Self-motivated, reliable and confident

Company Profile

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance.

Employing in excess of 20, 000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.