Job Description

Date Posted: 2009-11-06 Ref. JB1351818

Property & Contracts Administrator - Facilities Division
Alghanim Industries

Job Purpose :
To assist in the management, monitoring and administration of the Facilities Management Service Level Agreements and Contracts at external properties, including contracts for security, building and mechanical & electrical services maintenance, etc.
Key Accountabilities :
To develop and maintain an estate terrier and computer-based asset register and property database for all company properties, using proprietary CAFM system Develop, implement and maintain a system for utilities metering, measurement, targeting and monitoring Validate and verify utilities invoices for payment approval To ensure the Facilities office environment is cleaned and maintained to agreed standards To develop monitoring systems to demonstrate full service delivery in line with Service Level Specifications, good industry practice and legal requirements; Undertake & supervise audits of service delivery as required; Instigate and direct a contract audit plan in support of required service delivery; Maintain and support the system for monitoring availability of facilities provided through the FM contract agreements; Produce service performance reports and advise on all areas of non-compliance Administrate contract and tender processes to achieve conformity of Alghanim Facilities contracts, including compliance to market test processes; Manage Alghanim archive and live records for all key documentation related to FM/nominated contracts. Assist with monitoring asset performance through appropriate dilapidations surveys & audit, ensuring appropriate remedial action is agreed with business units and action completed; Assist with the development of operational procedures and quality assurance control documents to ensure the delivery of consistent high standards of service; Disseminate performance data, business requirements and relevant Facilities' service information to contract service providers and within the Company. To monitor all expenditure against Facilities contracts budget allocations and produce monthly expenditure reports for all Facilities Projects Validate Facilities monthly summary financial report (GL). Resolve all conflicts within one month Assist with the preparation of the real estate budget, Collate recommendations for capital investment and operational expenditure based upon condition reports and case of need Research, develop, implement and periodically review operational procedures for Facilities' business administration Ensure Facilities' property records are accurate, maintained, completed and change controlled Manage the monthly review of space allocation, briefing of surveyor, update of occupancy records and notification of changes to business units

Skills

Skills and Abilities

:* Minimum of 12 months practical experience in Facilities Management services.* Experience of managing budgetary & financial & human resources.* Possess knowledge of commercial & contract management.* Effective presentation and interpersonal skills;* Capable of communication of policy & strategy to contract partners.* Possess influencing skills with an ability to establish working relationships across the Company.* Ability to exercise sound prioritisation and judgement;* Possess ability to research & evaluate issues to identify solutions & recommend courses of action.* Capability in planning, organising and directing own workload* Ability to process information using a variety of software systems* Able to provide management information across all FM services utilising IT systems.* English: Reading, writing & fluent spoken* Arabic: Reading,  writing & fluent spoken

Company Profile

Alghanim Industries has committed to becoming the most successful and admired company in the region.

Our mission and success is founded upon our core principles of quality, service, innovation and integrity. We place a high value on commitment to and investment in the people who contribute to the continued growth, diversification and success of our business. We are:

· A leading trading and industrial conglomerate in the Middle East with more than 30 businesses and a multi-billion turnover, with operations in 40 countries

· The largest and most diversified privately-owned company in Kuwait with more than 20 in-house brands and over 300brand affiliations

· Market leader in almost every major business in each major geography that we operate

· A Company with a long history of success built on the early adoption of globally-proven business practices

· A highly-respected family and brand name

· Employing around 12, 000 employees from more than 45 nationalities

Renowned for our pioneering and dynamic business strategy and management philosophy, we are dedicated to finding, developing and training talented and energetic people who want to grow with us.

We currently operate more than 30 business divisions spanning a broad spectrum of industry sectors (listed below) and head office functions, such as human resources, finance, business development and legal.

Our business units are involved in the following sectors:

· Advertising and media
· Automotive sales and services
· Consumer credit
· Consumer engineering (home automation, air-conditioning and elevators)
· Document management
· FMCG wholesale and distribution
· Insurance
· Manufacturing of industrial goods in building and construction materials and structures
· Projects engineering (building management and electro-mechanical solutions)
· Retailing in building and home construction products/tools
· Retailing in consumer electronics
· Retailing in home furnishings
· Shipping and transportation services
· Travel