Events Manager

Job Description

• Pre-event and onsite communication with delegates.
• Establish staff schedules, task assignments equipment allocation to ensure conformance with department objectives and goals.
• Represent and deliver service excellence that is in keeping with the organizations brand.
• Determine fiscal requirements and prepare budgetary recommendations.
• Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service.
• Work closely with internal and external event planning committees and client groups to define event goals, objectives and specific implementation plans that promote the organizations brand.
• Establish communication protocols and operating procedures with planning committees, subcontractors and program staff.
• Source venues, recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality of event.
• Maintain a calendar of events and implement a system that enables and anticipates long- term planning and effective event management for the organizations meeting, conferences and events
• Work closely with program managers, committees and communications staff to effectively promote events to target audiences and obtain accurate event specifications.
• Conduct research and develop feasibility studies to identify new events opportunities for the organization
• Work closely with the organizations communication staff on sponsorship arrangements and identify potential revenue streams for all major events.
• Work closely with communications, administrations and finance staff to oversee and facilitate event registration processes.
• Oversee procurement purchasing and client service needs with regard to catering, audiovisual, security and rental needs for events.
• Work with communications staff to develop brand, marketing labels and tools for events as required.
• Prepare event programs and confirm all necessary preparations are in order.
• Identify all aspects of event risk assessment and crisis management planning strategies. This includes, but not limited to, security for the event
• Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.
• Ensure speakers are briefed and prepared to provide effective presentations and materials.
• Trouble- shoot and smooth issues relating to the successful execution of the event program.
• Work with communications staff to ensure that council events receive optimal media coverage.
• Conduct post event debriefing sessions.
• Develop and execute necessary follow-up with subcontractors, sponsors and client groups
• Provide post event analysis, budget recaps and participant feedback and incorporate learning into future plans.
• Develop event reports and distribute as required to sponsors, participants and others
• Able to develop and execute director script for the event flow
• Able to deal with the event film makers & video production

Skills

• Proficiency in Microsoft Office Suite required.
• Minimum of five years experience in event management, advertising, communications, or marketing- related field within an agency or corporate marketing environment
• Well-rounded and with marketing background within an international manufacturing or advertising agency organization required.
• Ability to thrive in a collaborative, results-driven team environment, projecting a positive, can-do attitude
• Outstanding problem-solving, critical thinking and marketing communications tactical skills.
• Demonstrated ability to build positive, win-win relationships with colleagues, customers, alliance/channel partners, media and other audiences.
• Excellent written and verbal communication skills.
• Self-managed, proactive, and highly organized.
• Ability to effectively gauge project duration, deliver on deadline and within budget, manage a high-volume workload, and shift focus quickly to meet changing communications demands