Executive Assistant

Qatar Foundation - Doha, Qatar

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Job Description

Job Purpose:

To carry out the administrative tasks necessary to ensure the smooth running of the Office of QCRC

Key Result Areas:

 Plan, prioritise and undertake the diversified duties in a professional and timely manner.
 Provide good communication with colleagues, guests, QF departments, international institutions and organisations, and visiting scientists in person, by telephone and in writing.
 Serves as the primary point of direct administrative contact and liaison with other offices, individuals, and centers within QF as well as international institutions and organisations.
 Manage the local calendar for the Director, colleagues and scientists including; scheduling meetings, booking rooms, and arranging for refreshments.
 Organise and support local and international meetings, conferences and other special events as required
 Make local and international travel arrangements, and book accommodation as required.
 Draft selected routine and non-routine correspondence and reports
 Carry out secretarial/ clerical duties of filing, scheduling appointments and assisting Office visitors.
 Extend English/ Arabic typing as well as formatting assistance to the department for preparation of confidential reports and correspondence.
 Open, sort, date stamp and distribute incoming and outgoing mail and other correspondence.
 Photocopy, fax and distribute materials as required.
 Maintain an inventory of stationery and office supplies.
 Take and prepares minutes and maintains records for various attendees.

Skills

 Excellent oral and written communication skills
 Languages; English essential, Arabic desirable
 Strong organisational and time management skills
 Experience of working in a similar role within QF is desirable
 Good interpersonal skills
 Minimum of five years similar administrative experience reporting to senior managers
 Proficient with MS office applications
 Excellent attention to detail
 Must be educated to High School Diploma or above

About This Company

Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al-Thani, Emir of Qatar. Guided by the principle that a nation's greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research and community welfare.