Executive Assistant to Managing Partner AED 15,000 plus Benefits

Apple Search & Selection - Dubai, UAE

Job Description

Our client is a regional law firm and they are looking for an Executive Assistant to one of the Managing Partners. This is a fast paced environment which requires a keen, enthusiastic and perceptive individual who can work effectively at all levels within the organization.

The roles’ main tasks will include;

• Diary Management - maintain and coordinate a very busy and changing diary. Proactively anticipate diary clashes and look for creative solutions. Look forward to diaries for possible travel needs.
• Travel Bookings- make a complex international travel arrangements include flights, air transfer and hotels, etc. Anticipate travel requirements and itineraries to facilitate travel management.
• Client Liaison- maintains client’s database, setting up meetings and main point of contact and coordinates occasional mailings.
• Document Production/Correspondence- production and editing of presentations and documents. Coordinate with the departments for completion of larger documents.
• Projects- organizing and assisting office events and coordinate with mail outs to clients and prospects.
• Team Skills- cover other PA as necessary, proactive and team player and participation in meetings.
• Other Administrative Duties- set up conference call, preparation of time and expense reports, handling routine and ad hoc matters.

The candidate should have at least three years work experience in a partner’s level. Educate to a degree level or equivalent, an excellent communication skills, flexible, and a keen knowledge on Microsoft Office and applications. This is a challenging and exciting role that will allow the selected candidate to really combine their executive assistant capabilities with their ability to coordinate a team. They are looking for hard working, proactive individuals with a positive outlook.

Should you have all the qualifications and experience required please send your CV to NOW!

Skills

• Diary Management - maintain and coordinate a very busy and changing diary. Proactively anticipate diary clashes and look for creative solutions. Look forward to diaries for possible travel needs.
• Travel Bookings- make a complex international travel arrangements include flights, air transfer and hotels, etc. Anticipate travel requirements and itineraries to facilitate travel management.
• Client Liaison- maintains client’s database, setting up meetings and main point of contact and coordinates occasional mailings.
• Document Production/Correspondence- production and editing of presentations and documents. Coordinate with the departments for completion of larger documents.
• Projects- organizing and assisting office events and coordinate with mail outs to clients and prospects.
• Team Skills- cover other PA as necessary, proactive and team player and participation in meetings.
• Other Administrative Duties- set up conference call, preparation of time and expense reports, handling routine and ad hoc matters.

About This Company

Apple Search & Selection offers a very personalised, executive recruitment service. Our fresh and honest approach to ensuring cultural and strategic fit between clients and the candidates we present is tailored to minimising the workload, releasing the pressure of decision making and significantly reducing the recruitment cycle time. We develop our business based on long-term relationships and have an excellent reputation for service delivery

We are dedicated to providing our customers with an unparalleled level of care, professionalism, confidentiality and integrity and the service that we provide is constantly applauded by our clients and candidates alike, for our professional and courteous approach.