Executive Secretary

Qatar District Cooling Company - Doha, Qatar

Job Description

•Management of CEO’s diary and appointments.
•Minute general meetings as required.
•Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
•Draft, type and dispatch all the CEO’s correspondence.
•Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes.
•Some research, media relations and promotional work.
•Answer telephone calls to the CEO’s Office and give appropriate information to callers; screen and route calls and place outgoing calls.
•Receive, sort and distribute mail and facsimiles that are received in the CEO office; prepare and arrange for the distribution of outgoing mail and facsimiles.
•Prepare CEO’s expense reports.
•Perform the day-to-day administration support and maintain updated computerized records of the department’s activities to ensure smooth flow of activities and high productivity.
•Greet and assist visitors or escort them to the relevant office or meeting room.

Skills

•Strong Computer Skills. (MS Office)
•Able to deal with confidential matters discreetly.
•Flexible, proactive and self-starter in approach to work.
•Strong organizational skills with excellent attention to detail.
•Fluent in English and Arabic.
•Minimum 5 years of relevant experience

Education

Degree in Business Administration or related field.

About This Company

Qatar District Cooling Company , known as Qatar Cool, is a private sector joint venture company owned 51% by United Development Company (UDC), 44% by National District Cooling Company (Tabreed) and 5% by other private Qatari investors. Qatar Cool’s aim is to provide efficient district cooling solutions and services for commercial and residential projects in Qatar. Their district cooling operations in the West Bay area of Doha - consisting of two plants covering 10 square kilometres - is currently supplying over 67,000 refrigerating tons of cooling, serving more than 45 towers used for residential, commercial and recreational purposes. The capacity of both plants is enough to supply about two million square meters of air conditioned area. Qatar Cool is also commissioned to provide district cooling for the Pearl Qatar. District Cooling is an important feature in the Pearl's advanced infrastructure. It will be available through the island with a requirement of 130,000 tons of refrigeration when fully occupied. To supply this demand, construction of Qatar Cool district cooling on the island has already begun and will be operational in phases.