Executive Secretary

Promate Technologies - Dubai, UAE

Job Description

PURPOSE OF THE POSITION: The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

WORK SCOPE: To provide administrative support to management of the company through conducting and organizing administrative duties and activities including receiving and handling information. It is also his/her task to perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

TASKS AND RESPONSIBILITIES:
Prepare and manage correspondence, reports and documents
Arrange conferences, meetings, and travel reservations for office personnel
Maintain schedules and calendars
Organize internal and external events
Set up and maintain filing systems
Collect information maintain databases
Communicate verbally and in writing to answer inquiries and provide information

Skills

1- computer skills including the ability to operate computerized
accounting, spreadsheet and word processing programs at a
highly proficient level
1- stress management skills
2- time management skills
3- team building
4- bookkeeping skills.
5- analytical and problem solving skills
6- decision making skills
7- effective verbal and listening communications skills.

About This Company

Who are we?
We are Promate, and we are made for retail. We are a talented, innovative and award-winning brand-builder, and we are utterly dedicated to delivering the most specialized and original electronics peripherals solutions. We thrive on creativity and we are devoted to finding an answer to each and every one of your digital entertainment and personal computing demands.

What do we do?
What we do is special. Our job is to know what you desire, before you know it yourself. We break down the barriers between the technological and the everyday, seeking to bring you the newest and most pioneering gadgets as soon as it is physically possible. “Lifestyle technology” is our focus, our drive and our passion, and through this we strive to seamlessly incorporate modern technology into your daily life, whether that be at home, in the office, in the car, or on the move.

How do we do it?
Our methods are our own. We tinker, we tailor, we shape and we specialise. We find a niche in the market or identify something that is lacking in a particular product, and we fill that gap. Of course, we adhere to the highest standards - we are committed to quality control, we consistently update our inspection procedures and constantly improve both our employees’ skill-sets and our technological capabilities - but those are mere details. We do what we do by seeing potential, by seeing things that are not yet there, and then bringing that potential to life.

Why do we do it?
Because there is no such thing as ‘perfect.’ There can never be enough options, enough add-ons, enough in the way of customisable and personalisable features: just because a product does not have something the consumer - you - needs, it doesn’t mean you should accept it like it is. You are owed that choice, and we at Promate are here to give it to you.