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    Closed or Expired Job Posting This job posting is closed or has expired and is no longer open for applications.

    Executive PA

    Confidential Company - Dubai, UAE


    Job Description

    We are looking to recruit a professional Executive Personal Assistant to provide high level administrative support to executive Management within an established & fast growing Middle-East organization within the medical industry. They are required to have extensive knowledge of the organization and the role of the executive management & supporting teams. Must be able to deliver on demanding schedule and tight deadlines. Must be competent, informative, organized, ethical and proficient in all their duties with high integrity & loyalty resulting in successful outcome to secure confidence of all.

    Essential duties and Responsibilities
    • Manage the CEO Calendar, Diary & Appointments
    • Manage & schedule appointments & meetings, take minutes and assist with numerous administrative tasks within the office.
    • Help CEO manage output, workflow and office deadlines.
    • Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas.
    • Drafting, organizing & consolidating various reports.
    • Professional communication both verbal & written in Arabic & English
    • Resourceful & quick thinking in problem solving & taking action under short notice & tight deadlines.
    • Assist CEO in managing various projects.
    • Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
    • Making phone calls & Answer telephones, typing, faxing, dealing with emails, drawing up documents
    • Maintain a comprehensive & systematic filing system easy to retrieve by CEO.
    • Co-ordinate CEO’s travel arrangements
    • Undertake other professional CEO support duties.

    Skills

    • Strictly maintain confidentiality & preserve sensitive information.
    • Good computer literacy, speed and accuracy essential. (MS Office, Outlook, Excel, PowerPoint) knowledge of graphics useful.
    • Strong writing and verbal communication skills in English and Arabic.
    • Shorthand and excellent typing skills.
    • Professional conduct & mannerisms
    • Self motivated, Flexible and mature approach with ability to work unsupervised
    • Team player. Interact and blend well with management and colleagues across all hierarchy.
    • Effective time management. Excellent organizational and multi-tasking skills.
    • Posses’ good negotiations skills to deal with external entities as well as internal personnel and management for optimal results.
    • Experience of dealing with different time zones

    Job Details

    Job Location:
    Dubai, United Arab Emirates
    Company Industry:
    Medical/Hospital; Personal Care and Service
    Company Type:
    Employer (Private Sector)
    Job Role:
    Secretarial
    Joining Date:
    Unspecified
    Employment Status:
    Unspecified
    Employment Type:
    Unspecified
    Monthly Salary Range:
    Unspecified
    Manages Others:
    Unspecified
    Number of Vacancies:
    1

    Preferred Candidate

    Career Level:
    Mid Career
    Years of Experience:
    Min: 5
    Residence Location:
    United Arab Emirates
    Gender:
    Unspecified
    Nationality:
    Unspecified
    Degree:
    Bachelor's degree / higher diploma