Lexus Sales Administrator | Al Futtaim Motors - Lexus | Al Ain

Al Futtaim Group - Al Ain, UAE

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Job Description

Department:

Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the UAE, while continuing to contribute to Toyota's worldwide growth.

Today, Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoy undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, we also hold exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries and many more.

Person:

We are currently looking to recruit experienced Sales Administrator to be a part of our Lexus team in Al Ain.
The primary focus of the role will be to assist and provide clerical support for the Sales staff pertaining to administrative matters and sales documentations/procedures as well as attending to the showroom reception counter and telephone calls.

The main duties within the role include the following:

Handling SAP-related functions
Operates SAP system to perform daily sales support and administrative works such as: booking VIN numbers, releasing and transferring sites for VIN Numbers, creation of articles for vehicles, creation of purchase orders, verifying VIN numbers entered in SAP by accounts assistants, handling Sales Order / Return Order issues, handling SAP related problems concerning VIN numbers

Management Reports generation
Obtain SAP-generated reports such as: daily sales details reports, daily prospects details reports, stock statement reports

PDI coordination
Coordinates with the Workshop to ensure that PDI is made to all sold vehicles before delivery to customers

Handling other routine correspondences with principals
Prepares and send to principals reports such as: Orders for cars, CSI reports, sales & stock reports

Reception and telephone calls
Welcomes and entertains guests and customers that enter the showroom, attend to their initial queries, if any, and direct them to the concerned individual or showroom staff. Answers telephone calls, provide basic information to callers and direct call to the concerned party or individual.

Skills

Experience:

The ideal candidate will have the following experience:

- Essential to have at least 2 years experience in doing sales administration and support job
- Excellent oral and written communication skills
- Good command of the English language and Arabic is preferable
- Professional personal appearance
- Ability to work comfortably with the public
- Ability to communicate customer's interests, needs and requests to management or sales staff
- Self-motivated, reliable and confident

About This Company

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance.

Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.