Office Manager

TDM Group - Amman, Jordan

Job Description

To provide high-level administrative support to the Jordan office and to ensure the office runs smoothly at all times.

Main Duties & Responsibilities
FINANCE
- Prepare monthly cashflow for the Jordan office and actively manage the cashflow by regularly checking the bank account
- Check invoices and prepare payments, both by bank transfer and cheque
- Manage petty cash
- Prepare gross payroll, liaise with the accountant with regards to social security & tax deductions
- Prepare payslips using Excel
- Work with Finance Assistant in London to prepare annual budget for the Jordan office

OPERATIONAL/GENERAL
- Ensure office supplies remain stocked at all times
- Proactive management of suppliers, including renewal of contracts, review of services offered.
- Oversee the cleaner, ensuring she is carrying out her duties to a satisfactory level
- Ensure company processes are being followed
- Maintain filing systems
- Arranging travel for employees as required
- Arrange staff events

OPERATIONAL/HR
Assist Office Administrator where necessary with the following tasks:
- Recruitment : reviewing applications, initial contact with candidates to assess English language skills, scheduling interviews
- Preparing contracts for employees
- Staff inductions
- HR administration
- Co-ordinate the employee appraisal process

Skills

REQUIREMENTS
- Previous office management experience.
- Strong command of the English language, both written and spoken
- Good communication skills
- Good knowledge of Excel and other Office programs
- Knowledge of bookkeeping would be beneficial

PERSONAL QUALITIES
We are looking for someone who is hardworking and reliable to join our team. You should be someone who can work well with little supervision but who can also integrate and communicate well with the rest of the team. You must be able to multitask. You should pay attention to detail and accuracy.

About This Company

TDM Group is an IT Services company. Our headquarters are in London, England and we have offices in the Middle East including Amman, Jordan. Since its formation in 1997, TDM Group has experienced strong, organic growth; in its workforce, client base and breadth of services. This growth has been founded on a solid reputation for providing quality solutions and services that bring measurable benefits to our clients’ businesses. The services we excel in providing are:

Secure Hosting and Co-location solutions
Outsourcing of desktop, server and application management, including full service desk support
Managed Services, including backup, data lines, load balancing, email, customer premise hardware and network monitoring and more
Software Development - web-sites, eCommerce, bespoke, software maintenance
IT Consultancy (including: Infrastructure, Security, Applications, Strategy) and Project Management
The company culture at TDM Group is a cosmopolitan, fast paced, friendly atmosphere. Our staff always looks to give 110% ensuring our clients receive the best service possible all year round.