OFFICE SECRETARY

Frame Communications - Doha, Qatar

Job Description

SUMMARY
Responsibility for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner

ESSENTIAL DUTIES AND RESPONSIBILITIES
 Receive, direct and relay telephone messages and fax messages
 Handle incoming calls for managing director and redirect them accordingly
 Manage incoming and outgoing mail and courier packages
 Provide administrative support to the managing director
 Manage the managing director’s calendar, travel schedules and expense claims
 Maintain the integrity of company’s sensitive information
 Direct the general public to the appropriate staff member
 Maintain the general filing system and file all correspondence
 Assist in the planning and preparation of meetings, conferences and conference telephone calls
 Maintain an adequate inventory of office supplies
 Respond to public inquiries
 Provide word-processing and secretarial support
 Type confidential documents on a word processing system

Skills

 A bachelor’s degree holder with 3-4 years experience as office secretary or equivalent experience
 Professional team player with excellent communication skills
 Ability to speak well and possesses good phone etiquettes
 Well-developed interpersonal skills
 Ability to work under minimum supervision
 Good with numbers and meticulous with details
 Computer skills including the ability to operate word processing programs at proficient level
 Be respectful, flexible, honest and trustworthy
 Possess cultural awareness and sensitivity
 Demonstrate sound work ethics

About This Company

Incorporated in 2005, Frame quickly carved out a niche for itself as a high-quality provider of strategic marcom solutions in the market.

As Frame’s reputation grew, so did requests from clients for a broader range of services. Frame was consequently restructured as a full-service advertising agency while still retaining its strategic focus.

We knew that we knew advertising, and we knew that the opportunity was there for us to make a real difference by creating fresh advertising that was well though through, exciting, and produced measurable results for our clients.

www.frameqatar.com