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    Closed or Expired Job Posting This job posting is closed or has expired and is no longer open for applications.

    PMO Executive Assistant to the President

    APC SA - Riyadh, Saudi Arabia

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    Michael Waddell

    Job Description

    Listed below are minimum, and not limited to, duties to be performed internal and external projects:
    TASKS (not limited to the list herein) 5+ yrs experience:
    PMO related
    • Supports PMO Lead in all PMO activities.
    • Preparation of weekly PMT PowerPoint Update (including collation of program status, issues, risks etc. submitted by team leads).
    • Preparation of other program level reports presentations as necessary.
    • Other administrative support tasks as necessary
    • Preparation of other program level reports and presentations as necessary
    Assist with logistics.
    • Consolidate existing Access Databases for more optimal usage.
    • Design reports using multiple databases across multiple software products such as linking Microsoft Project, Access, Primavera and SQL.
    • Assist in resource allocations for initial project planning and setup
    • Provide resource allocation and budget monitoring.
    • Configure progress input and report definitions.
    Executive Assistant related:
    • Prepare, and distribute required in dual languages (English & Arabic), invoices, reports, memos, letters, financial statements, brochures, procedures, guidelines, handbooks, manuals and other documents, using word processing, spreadsheet, database, or presentation software
    • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
    • Open, sort, and distribute incoming correspondence, including faxes and email
    • File and retrieve corporate documents, records, and reports
    • Greet visitors and determine whether they should be given access to specific individuals
    • Prepare responses to correspondence containing routine inquiries
    • Prepare Employment documents and maintain the files for employees
    • Prepare and maintain company and President's expenses reports and other financial documents as assigned.
    • Prepare and maintain records for office supplies

    Knowledge
    • A background in HR, Finance, Marketing, and/or Project Management would be ideal. This person will be required to work on multiple projects and support multiple people simultaneously, so should be experienced in work prioritization and personal time management.
    • Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
    • Arabic & English Language: Knowledge of the structure and content of the Arabic ^& English languages including the meaning and spelling of words, rules of composition, and grammar
    Skills
    • Proficient in use 5 + years’ experience:
    o Microsoft Project 2003 and 2007, Visio 2003,2007, Access 2000, 2003 and 2007, Excel and Microsoft Office Suite 2003, 2007, 2010 and PowerPoint 2003 and 2007.
    • Can quickly assess a situation and make a feasible automation recommendation.
    • Must to be an energetic, driven team player.
    • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Reading Comprehension: Understanding written sentences and paragraphs in work related documents both Arabic and English.
    • Time Management: Managing one’s own time and the time of others
    • Speaking: Talking to others to convey information effectively, in both Arabic and English.
    • Writing: Communicating effectively in writing as appropriate for the needs of the audience in both Arabic and English.
    Work Styles
    • Job requires being:
    • pleasant with others on the job and displaying a good-natured, cooperative attitude,
    • careful about detail and thorough in completing work tasks,
    • responsible, and dependable, and fulfilling obligations,
    • honest and ethical actions,
    • sensitive to others’ needs and feelings and being understanding and helpful on the job.

    Skills

    Skills
    • Proficient in use 5 + years’ experience:
    o Microsoft Project 2003 and 2007, Visio 2003,2007, Access 2000, 2003 and 2007, Excel and Microsoft Office Suite 2003, 2007, 2010 and PowerPoint 2003 and 2007.
    • Can quickly assess a situation and make a feasible automation recommendation.
    • Must to be an energetic, driven team player.
    • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Reading Comprehension: Understanding written sentences and paragraphs in work related documents both Arabic and English.
    • Time Management: Managing one’s own time and the time of others
    • Speaking: Talking to others to convey information effectively, in both Arabic and English.
    • Writing: Communicating effectively in writing as appropriate for the needs of the audience in both Arabic and English

    Job Details

    Job Location:
    Riyadh, Saudi Arabia
    Company Industry:
    Consulting Services
    Company Type:
    Employer (Private Sector)
    Job Role:
    Administration
    Joining Date:
    Unspecified
    Employment Status:
    Full time
    Employment Type:
    Employee
    Monthly Salary Range:
    $1,000 - $1,500
    Manages Others:
    No
    Number of Vacancies:
    1

    Preferred Candidate

    Career Level:
    Mid Career
    Years of Experience:
    Min: 5 Max: 10
    Residence Location:
    Saudi Arabia
    Gender:
    Unspecified
    Degree:
    Certification / diploma