Professional Secretary

Manpower Middle East - Dubai, UAE

Job Description

Our client, a reputable company in their field is currently seeking to recruit a Professional Secretary You will be joining a small team of relatively new Financial Services Co operating under Reputable Local Group umbrella<B<PURPOSE OF THE Position The Professional Secretary (PS) is responsible for providing secretarial, clerical and administrative support in order to ensure that the company (a DFSA category (3)company) business is carried on in an effective and efficient manner.You must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.Scope The PS reports to the CEO remotely (Skype other software) and face to face.The PS reports to the FO face to face on a daily basis.Responsibilities Provide office support services in order to ensure efficiency and effectiveness within the Company Main Activities Receive, direct and relay telephone calls,messages and fax messages promptly Direct and assists visitors when appropriate Maintain the general filing system and file all correspondence through our Cloud based System Assist in the planning and preparation of meetings, conferences Communicate and handle incoming and outgoing electronic communications (e.g. emails, tasks, to-dos, appointments) through our Cloud based system Communicate and handle incoming and outgoing electronic communications on behalf of the executives if necessary Assists in the preparation of presentation materials Maintain an adequate inventory of office supplies and maintenance schedules and followups through existing or new contracts and communicating with IT service providers Respond to public inquiries Provide word-processing and secretarial support Type confidential documents on a word processing system Assist and provide administrative services to the CEO and FO as requested Implement and maintain office systems Maintain schedules and calendars Communicate verbally and in writing to answer inquiries and provide information Handle incoming mail and send mails to designated personnel Maintain knowledge base software and systems

Skills

Knowledge Knowledge of office administration Knowledge and familiarity of using company's systems Knowledge of correct English usage and grammar Knowledge of business principles, business administration Experience in information and communication management Knowledge of office practices, processes, and computer software programs Knowledge in scheduling travel arrangements for management Knowledge with Board Meetings and Board resolutions documentations Skills Lite bookkeeping and mathematical skills (common sense) Analytical and problem solving skills Decision making skills Effective verbal and listening skills Communications skills Computer skills (will be tested) MS Excel 2010 (will be tested) MS PowerPoint 2010 (will be tested) MS One Note 2010 Adobe Acrobat X (will be tested) Type very efficiently (will be tested) Edit work for spelling and grammar Varies writing style to meet needs Stress management skills Time management skills Proper filing Ability to follow written direction with regard to name filling (logical thinking)Ability Ability to create presentations, charts, graphs, databases, and spreadsheets Ability to perform mathematical calculations Ability to follow, apply, interpret, and explain instructions and or guidelines Ability to meet schedules and deadlines of the work areas Ability to writes clearly and informatively Ability to read and interpret written information Ability to use time efficiently Ability to discuss and inform issues professionally and in a timely manner Ability to work independently

About This Company

Manpower, Inc. was first established in Wisconsin in 1948 and has grown to become a world leader in the employment services industry; creating and delivering services that enable its clients to win in the changing world of work. Manpower has 4,500 offices worldwide in 80 countries and territories and put over a million people into work every day. We offer clients a range of services for the entire employment and business cycle including permanent, temporary and contract recruitment; employee assessment and selection; training; outplacement; outsourcing and consulting.