PROJECT ADMINISTRATOR

International Center for Sports Security - Doha, Qatar

Job Description

Job Purpose:

To perform project administration services for Security and Risk Advisory projects.

Responsibilities:

 Use MS Project software to develop project schedules, costing and resourcing for Security and Risk Advisory projects
 Administrate the project on a daily basis to assist in ensuring that tasks are implemented on time, within budget and to the required scope and quality.
 Provide accurate project progress reports punctually, including immediate escalation of key issues where necessary.
 Track dependencies internally within the project.
 Track all project risks and issues, target resolution dates and mitigation plans.
 Track resource plans and financial spend against the budget.
 Assist with day to day communications with the project team and key stakeholders as directed by the Director: Security and Risk Advisory
 Coordinate project reviews and ensure lessons learned from each project is integrated into future projects
 Ensure that project/process documents are complete, current and stored appropriately.
 Ensure adherence to document change control and the ICSS policy on the classification of information.
 KPI trending analysis to identify Continuous Improvement opportunities.
 Arranging project meetings and the management of the minutes.
 Any other reasonable task as assigend by the Director: Security and Risk Advisory

Skills

Educational Qualifications:

Qualifications relevant to Project Management and commensurate with the requirements of this position.

Number of Years of Experience:

Minimum of three years hands on experience in administrating or managing projects.
Completion of a minimum of five projects from inception to closure.

Specialized Trainings Required (if any):

Personal experience of major sport events is preferable.
Courses related to Project Management are required.
IT skills in MS Office Suite (specifically Excel and Word) and MS Project are required.
Any skills in Access, Prima Vera, Visio and Sharepoint would be beneficial.
Industry Membership / Certification: Indicate any relevant and current membership of, or certification by, a recognised organisation. Current PMP certification would be beneficial.


Languages:

English is required, and Arabic would be beneficial.


Soft Skill Requirements:

Strong analytical skills, High degree of problem solving skills, Excellent report writing and presentation skills, Sound communication skills, Action oriented, Ability to work independently, Adaptable to work within a multi-cultural & multi-disciplinary environment and Good interpersonal skills.

About This Company

The ICSS was created as a not-for-profit institution with the aim of contributing to advancing the knowledge, and to increasing best practice sharing in the world of sport security.

We have chosen to locate our central offices in Doha (Qatar). Qatar is one of the emerging hubs for major events organization, and offer us the learnings derived from its unparalleled wealth of past experiences -including the 2006 Asian Games, or the 2011 Asian Cup-, together with the exciting challenges of hosting the 2011 Pan Arab Games, and the 2022 FIFA World Cup

We are born with the aim of becoming a major hub of knowledge in sport security, and to become a truly international institution that helps governments and event organizers to organize safer sport events.

We have assembled an exceptional group of expert practitioners to carry out our activities, led by our Executive Director, Helmut Spahn.

In addition, we have access to a worldwide network of practitioners which provides us with access to best-in-class experts in every aspect of sport security.

All these factors make the ICSS an ideal partner for governments, event organizers, or bidding nations that want to improve their capabilities, or plan to organize sports events in the future.