Protocol Officer

Hassad Food - Doha, Qatar

Job Description

Hassad Food is Qatar’s Premier investor/developer in the agriculture & livestock sector. As the industry’s pace-setter, Hassad Food is investing worldwide, in strategic projects, companies and operators.

Hassad Food is geographically diverse and forges partnerships and alliances with key global players in the competitive, agribusiness environment.

We seek to secure & improve food-supply sources that are in harmony with the environment and are committed to employ the latest technology to generate high quality yields.

”Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Other CVs will be saved for future opportunities.”

Job Purpose:
The Protocol Officer is responsible for all protocol related activities during scheduled social or official and domestic or international events, engagements, appearances of the company’s Executive. In doing so, the role holder works closely with various cross functional teams and external parties to ensure that all activities concerning the Executives are prepared & executed seamlessly and as per a confirmed plan and checklist.

Key Responsibilities:
- Prepares the plan for protocol activities related to events, engagements and appearances of the executive within the State of Qatar & outside;
- Liaises with various departments and teams that are planning the event to obtain the confirmed schedules, agenda, and logistics arrangements of the scheduled events, including but not limited to Seating arrangements, entry/exit points, center stage, participants etc;
- Prepares & updates a checklist, based on the received schedules, for all protocol related activities concerning the Executive and makes briefs for the Executive;
- Prepares, in minute details, the sequence of the Executive’s appearance for the event /engagement;
- Prepares & updates the travel plans, accommodation plans, and other travel related requirements and communicates the same to the concern party;
- Visits event venues in advance of the event and ensures that listed requirements are being arranged for such as equipment’s, gifts, remunerations etc;
- Accompanies the executive in his/her trips, visits and appearances and ensure that protocol activities are executed smoothly;
- Resolves & manages all issues & conflicts that arise before & during the event concerning protocol activities;
- Discharges all post event duties of distribution of gifts, remunerations, thanks and attains closure on event
- Receives dignitaries & guests of the Executive and ensures that transport, accommodation arrangements are provided and meetings with the Executive is as per schedule and plan;
- Ensures that the guests’ visit is as per a robust itinerary that enables a good experience of their visit;
- Ensures arrangements made are in accordance with Qatari cultural norms and hospitality also bearing in mind cultural sensitivities and diplomatic protocol;
- Present an impeccable image of the organization at all times;
- Prepares post event reports highlighting lessons learnt and proposes process improvements
- Files and archives event briefings, reports, program for easy retrieval

Skills

- Bachelor’s Degree or equivalent in International Relations, International Business, Public Administration, Public Policy or other such relevant fields
- 3 years’ experience with protocol processes and activities for one or more senior executive members of government and etc.
- Knowledge & experience in Protocol activities, principles of diplomatic protocol, formalities and diverse cultural practices
- Effective written & spoken communication skills in English & Arabic
- Ability to build and maintain relationships & informal networks
- Ability to manage conflicting priorities and resolve interpersonal issues
- Ability to follow procedures with discipline
- Ability to organize variety of events and to plan in details

About This Company

Hassad Food is Qatar’s Premier investor/developer in the agriculture & livestock sector. As the industry’s pace-setter, Hassad Food is investing worldwide, in strategic projects, companies and operators.

Hassad Food is geographically diverse and forges partnerships and alliances with key global players in the competitive, agribusiness environment.

We seek to secure & improve food-supply sources that are in harmony with the environment and are commited to employ the latest technology to generate high quality yields.