Secretary

Rakaez For Marketing Services And Public Relation - Jeddah, Saudi Arabia

Job Description

• Type variety of documents, many highly confidential.
• Maintain/set-up sophisticated filing systems, Manager’s personal files, etc.
• Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor.
• Arrange travel, hotel, and car reservations - prepare itinerary. Maintain Manager’s calendar, schedule meetings, etc.
• Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required.
• Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention.
• May compile and prepare various reports for Manager’s use (requires analysis and comparison of data).
• Insure continuance of office routine in Manager’s absence. Writes reports, letters, memos, etc., for supervisor’s signature.
• Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature.
• Obtain Manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary.
• Perform additional assignments per Manager’s direction.

Skills

• Experience 3 to 5 years.
• Preferable to be female or Pilipino male.
• English fluent.
• Computer skills (office and power point)
• Preferable to have past experience In export and import documentation (refer in sales and purchase).

About This Company

Rakaez is one of the leading companies for providing the best collection ever of home textile products for the last eight years
we're a whole sale company with more than 165 points of sales in GCC countries open new branch in jeddah specialize in Textile Home Furnishing, Furniture & Gift Items as well.
With variety of clients from Europe to Middle East, Asia, Africa and America, Canada. rakaez is committed to meet your needs with products enduring style and quality.