Secretary

Ernst & Young - Cairo, Egypt

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Job Description

The following key responsibilities are intended to provide the candidate with guidelines on his/her expected role, standards of performance and to ensure a degree of relativity and business substance to his/her position. As a general rule, a Secretary performs full administrative support of a responsible nature to a client team. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other executives or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Secretary also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion.

Skills

Responsibilities:

Handle the Calendar/Travel/Meeting Coordination.
Establish a systematic method for self and others to track time commitments and the completion of tasks; coordinates and plans domestic and international travel arrangements; coordinates and makes arrangements for conferences, meetings and events.
Working proficiency in use of automated calendar management tools (e.g., Lotus Notes calendar, Palm Pilot) with minimal to no guidance.
Effectively utilizes firm/area travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy.
May advise or train others on calendar management tools when requested.
May assist with coordination of large client engagement meetings.
Format and edit letters, reports, and all other correspondence from draft stage to client-ready work; adhere to record retention policies and procedures, and follow an organized filing/document management process for electronic and paper documents.
Develop and edit business documents from information provided with minimal guidance.
Maintain an awareness of and applies new firm guidelines that impact deliverables.
Partner with the firm's Creative Services Group (CSG) to determine and recommend most cost-effective resources for completing documents.

People/ Personal

Ability to communicate effectively with others.
Excellent presentation skills.
Ability to receive and work on constructive feedback.
Good interpersonal skills and the willingness to accept challenges and responsibility.
Self Starting & Dynamic Personality.

About This Company

Ernst & Young is a global leader in assurance, tax, transaction and advisory services. The Middle East practice of Ernst & Young has been operating in the region since 1923. For over 80 years, we have evolved to meet the legal and commercial developments of the region. Across the Middle East, our 4,200 people are united across 20 offices and 15 Arab countries, sharing the same values and an unwavering commitment to quality.