Secretary Cum Accounts Assistant

Al Mulla Group - Al Kuwait, Kuwait

Job Description

Perform secretarial and administrative duties for a senior management position in one of the auto department

Attend to telephone calls and all routine correspondence

Maintain data in a logical and retrievable manner and arrange all ‘in’ and ‘out’ correspondence for the department
Receive visitors for Group Managers and personal mail / couriers

Update staff lists of all shops of the respective department periodically for ease of communication

Ensures company circulars are distributed promptly to all outlets and displayed

Maintain adequate stock of stationary and order extra stock when required with external suppliers

Arrange all internal and external meetings ensuring coordination with concerned parties

Write emails and letters for and on behalf of the manager at his/her request

Receive and make calls for all assigned matters concerning the secretary’s manager and update him/her accordingly

Ensure weekly reports and month end reports are arranged for and sent to designated recipients

Compile, prepare and distribute reports such as daily Stock & Sales report, cumulative sales report to manufacturers etc.

Distribute all financial reports and price lists of vehicles to designated personnel

Retain records/copies of bank guarantees issued and coordinate for extensions of the same, if needed

Prepare Local Purchase Order (LPO) for the respective division and coordinate processing and payments with Finance & Accounts department

Prepare payment for foreign vendors by coordinating with Al Mulla Exchange

Summarize LPO details every month for MIS report preparation

Coordinate return of passport and ‘return to work’ status to personnel department to activate attendance for employees on leave

Arrange travel, accommodation and transport for new recruits

Arrange and coordinate insurance for all sales promotions

Arrange air tickets for employees who are eligible for as per employment contract

Coordinate for any repair/maintenance work at the showrooms

Comply with Quality Standards and Health & Safety procedures affecting self and others

Perform routine activities in accordance with agreed deadlines and standards and discharge any other task assigned by superiors in a timely and effective manner

Assist colleagues and foster an environment of teamwork and collaboration

Contribute to the department’s development by providing timely suggestions and feedback.

Make requisite attempts to handle customer complaints in a prompt and effective manner and as per company policies and practices and

Skills

Bachelor Degree (12th Standard + 3 year degree), preferably in commerce and 3 years of experience in secretarial / accounts clerk role

Or

Pre-Degree (12th Standard or equivalent) and 5 years of accounting experience

Candidates with familiarity Quality Management Systems and holding Internal Quality Auditors Certificate will be preferred

Excellent communication and MS Office Skills

Education

Bachelor Of Commerce

About This Company

Today, the Group has demonstrated its resilience by emerging, post-liberation, stronger than ever. By getting the business basics right and adding vital ingredients of imagination and a willingness to lead markets, AlMulla has built a reputation for delivering its promises which is well recognized by the world's leading companies.

AlMulla Divisions

Engineering Division

Established in 1955, the Engineering Group has diversified engineering operations covering projects, services, technology and manufacturing.Certified to ISO 9001, its 125 engineers and 2400 technical staff provide quality assurance to its distinguished clientele, and are committed to achieving customer success and leadership in each of its businesses.

Financial Division

Recognizing that the financial services sector as a growth area, AlMulla Group commenced its Consumer Finance activity in 1978. Business was initially limited to financing sales of its own products. After acquiring the necessary expertise in the field, business was expanded to cover other car dealerships.

Commercial Division

The commercial division handles the Group's commercial activities. Over the years such activities have been subject to a remarkable expansion and multi-directional diversification. Strong skills, aggressive marketing, timely investment, employee's dedication and long term approach to every venture we take, make the Commercial Division a key division in the Group