Custom Clearance & Purchasing Officer

Description du poste

To collect and check the original shipping documents from the Purchase department for submission to Customs and to make sure all documents are available before the arrival of goods at port.

Follow up with freight forwarder to get original B/L & delivery orders, freight invoices etc.

Prepare authorization to clearing agents and customs authorities to clear shipments

Follow up on daily basis with our clearing agents the status of the all shipments under clearance and report it to the Logistics Manager on daily basis

Prepare report on daily basis for all shipments under clearance since 7 days, and send it to Logistics manager.

Prepare undertaking documents / Shipping guarantees to customs authorities in case of documents shortage or delay and follow up with the clearing agents to close it

Prepare special documents to get approval for importing any hazardous materials that needs prior approvals from Government.

Prepare the request for payment for clearing agents and advance payment for high value shipments

Monitor and prepare report to evaluate the performance of clearing agents and report it to Logistics manager.

To initiate documentation of ordering procedure of materials from the supplier upon receiving Purchase Request confirmed by the Purchase Manager.

Check validity date of quotation and the item and its quantity to be in par with that of the Purchase Request.

Compare prices with previous purchases or agreed upon price lists. In case of any fluctuations, the matter has to be brought to the notice of Purchase Manager to take appropriate steps.
To make Purchase Order upon approval of quotation from the Purchase Manager and enter the same into the system.

To make sure the receipt of Order Confirmation from the Supplier that should be compared to match the Purchase Request.

To forward Order Confirmation to the Materials Management Department to let know the order status and the Expected date of arrival.

To start the documentation as per the agreed terms of payment with the supplier.

To make insurance for overseas orders.

To arrange shipment for overseas orders through our forwarder by sending Routing Request

To receive the copy of documentation against the purchase from the supplier and verify the correctness against the Purchase Request.

To forward the original documents to the Logistics department for clearance of materials.

Once goods are cleared and received in warehouse, the quantities between actual received as confirmed by warehouse supervisor and the quantities in invoice should be checked for any difference. In case of difference the matter should be brought to the notice of the supplier for future reimbursement or reduction in future invoices.

To initiate the process of insurance claim for any damaged items.

All the documentation including invoices, material shortage intimation, claims etc to be forwarded to the Finance department.

Close Purchase orders after goods receipt and monitor the pending orders.

Maintain records related to clearance issues and the suggested remedial steps on clearance basis.

Compétences

Saudi nationals are preferred
Must have excellent communication skills
Knowledge of laws, ordinances, rules, regulations, and other requirements governing the purchase & clearance of commodities
Strong follow up skills with all parties involved
Analytical mind and thinking
Ability to work under pressure and meet deadlines
Self-motivated - results oriented with high adaptability

Formation

Business Administration