Emplois de Bayt.com

Receptionist cum Secretary - KBBO Group

This position is responsible for providing :
•Efficient and professional reception
•General administrative support to all departments
•Provide administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
•Provide secretarial assistance such as - arrange appointments, schedule meetings, receive visitors, screen phone calls, and respond to requests for information.
•Respond to communication from senior officials/VIPs and other important personnel/clients in the absence.
•Monitor and screen all incoming communication for the Manager, prioritize according to importance and bring relevant communication to his/her notice for action.
•Prepare and manage correspondence, reports and documents as required.
•Priorities and bring client related matters/complains to the notice of the Manager.
•Maintain and update files and retrieve relevant information as and when required.
•Maintain database, visiting cards, address, telephone numbers etc.
•Supervise office equipment/ stationery requirements, and prepare a Requirements list monthly to HRD for further action.
•Acts as a customer service officer as required.
High Level of Judgement is required in the:
•Prioritization of tasks.
4- Key Relationship (Internal & External)

Internal within the company:
All Staff excluding Senior Management
External (outside the company)
Education • Graduate in any discipline
Training / Skills • Strong interpersonal, planning and analytical skills.
•Well groomed, presentable, friendly and confident
•Able to take initiative and excellent customer service, telephone etiquettes.
•Proficient in Microsoft Office programs, email and internet.
•Stress and Time Management skills.
• Excellent verbal and written communication skills in English and Arabic.
Work Experience •A minimum of 2 year’s experience on a similar role. UAE Experience will be an added advantage.
Competencies •Knowledge of Secretarial Practice and front office coordination.
•Ability to multi-task, organize, prioritize, communicate with various personality types.
•Good organisational skills and be able to prioritize their workload
•Self-Motivated and highly detail oriented.

All prospective clients and customers, Subsidiaries.

Complexity areas
•Ability to deal and communicate at all levels

Détails du poste

Date de publication:	2013-05-23
Lieu de travail:	Abu Dhabi, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Services financiers

Candidat préféré

Niveau de carrière:

Expérimenté

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Back Office Administrator - Dubai - Eutopia Solutions Limited

Eutopia is a fast growing, award-winning recruitment company - operating in the global Telecoms and Technology markets. In the next year the company's Dubai Office is set to grow significantly due to demand for its services - and, with this in mind, we are looking for a Back office Administrator.

This individual will be an important part of the team and work closely with the MD, CFO and Senior Management Team. This role will initially involve a large amount of Office and Sales administration.

The Role

As an Administration Assistant you will organize and supervise all of the administrative activities that facilitate the smooth running of the Dubai Sales Office.
In general duties will involve:

Office Administration

• arranging travel;
• organising meetings and appointments;
• ordering office supplies;
• dealing with post and emails;
• ensuring all office technology works

Sales Support/Administration

• supporting the sales staff in their role of generating business across the MEA region;
• sales systems support - ensuring the integrity of our various database records;
• credit control - working with finance team in the UK to follow up on payment from clients

Other Responsibilities

• liaising with members of the senior management team;
• liasing with other members of the UK and SA office;
• assistance with preparation of all Marketing literature;
• dealing with a wide range of human resource issues such assisting with the hiring, induction and training process for new and existing employees - as well as maintaining personnel records (Inc. sick, holiday and attendance records)

Détails du poste

Date de publication:	2013-05-23
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Ressources humaines
Salaire mensuel:	US $2.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Personal Assistant - Al Ain Wildlife Park & Resort

Responsibilities
• Efficient planning and organizing of all matters related to DG office
• Professional representation of DG office and of AWPR
• Facilitate & support DG’s decision making process
• Effectively managing DG’s time and workload

Tasks
1. Managing Outlook calendar
Schedule DG appointments, breaks, trips and meetings on a daily, weekly, monthly and quarterly basis in a well organized manner. Send / Accept Outlook invitations on behalf of the DG following his directions and based on availability, relevance and importance.

2. Arranging for visits and meetings
Handle all logistics associated with meetings and visits including organizing receptions, booking venues and ordering catering as necessary. Prepare list of participants, send meeting invitations and coordinate with their offices if needed. Confirm participants’ attendance and provide them with additional details/info if requested.
Prepare visits agendas and ensure abidance by protocols, etiquette and social ethics. Coordinate tours with designated AWPR staff. This includes preparing for board meetings as well.

3. Reports on potential/existing suppliers
Prepare brief reports on suppliers scheduled to meet with the DG. Communicate with Procurement & Contracts to obtain previous history, feedback on service, type of products or services, and monetary value of previous deals if any. Communicate outcome of meetings with DG to Procurement and Contracts and conduct due diligence on new potential suppliers.

4. Managing Incoming / Outgoing mail
Send and receive mail as required, ensuring timely delivery and confidentiality. Handle all correspondence with the Managing Director office. Screen and filter all received correspondences and prioritizes / forward to DG as necessary.

5. Overseeing the maintenance of DG Office
Ensure it is properly furnished and equipped. Maintain office requirements such as stationary and daily office needs. Manage DGs personal matters as commissioned.

6. Managing and reviewing filing and office systems
Design, implement and maintain office systems to deal efficiently with paper flow; and implement confidential systems for sensitive organizational issues

7. Answering calls and handling queries
Act as the first point of contact for the Director General, screening telephone calls, enquiries and requests, and handling them when appropriate
8. Handle all other tasks as commissioned by the DG

Détails du poste

Date de publication:	2013-05-23
Lieu de travail:	Al Ain, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Secteur public

Candidat préféré

Niveau de carrière:

Débutant

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Arab Executive Secretary (female) - Cleanco Trading, Importing & Services Establishment

JOB OBJECTIVE:

Provide personal administrative support to the CEO and Director.

ESSENTIAL TASKS:

1. Meets and greets clients and visitors and leads them to appropriate office.
2. Ensures efficient and courteous answering of telephone calls/emails/faxes and provides appropriate information and guidance.
3. Maintains appropriate documentation system for efficient and orderly storage and retrieval of documents/information. Maintains and updates all necessary records.
4. Maintains an effective and confidential recording and filing system for the CEO and other members of the Executive Management Team as required.
5. Makes accommodation and entertainment arrangement for company visitors.
6. Organizes and coordinates business meetings, conferences and events.
7. Creates, transcribes and distributes agendas and minutes of meetings.
8. Maintains CEOs calendar.
9. Organizes travel itinerary for the Executives including reservations, ticketing, hotel bookings and fixing appointments with overseas clients.
10. Prepares LPOs for tickets and hotel accommodation.
11. Reviews incoming email, faxes and letters and distributes appropriately.
12. Receives and sends documents by courier.
13. Reviews courier and travel agency invoices.
14. Researches/explores Arabic newspapers for new Tenders.
15. Reads and prepares Arabic tender file.
16. Prepares renewal for Arabic contracts.
17. Types English/Arabic quotations, drafts business letters and correspondence.
18. Prepares correspondence, reports, and materials for publications and presentations
19. Coordinates project-based work.
20. Performs general clerical duties to include, but not limited to, photocopying, faxing, mailing, and filing.
21. Other duties as assigned within the domain of the job.

Détails du poste

Date de publication:	2013-05-22
Lieu de travail:	Abu Dhabi, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Gestion des installations
Salaire mensuel:	US $3.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme
Nationalité:	Irak; Jordanie; Liban; Palestine; Syrie
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Secretary

Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information

Détails du poste

Date de publication:	2013-05-22
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Télécommunications
Salaire mensuel:	US $2.000
Date de démarrage:	2013-06-01

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme
Nationalité:	Jordanie; Liban; Philippines; Syrie
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Executive Assistant - Attitude Enterprises LLC

Executive Assistant is an important position in Attitude Enterprises. The candidate must have sufficient experience, be very well mannered and presentable, have the ability to multitask and have great organizational skills.

The job will entail:
> General Secretarial and Administration Work
> Support Managing Partner in various admin tasks
> Overlook all the projects, photo shoots, video shoots and events through the Project Management System
> Obtain reports from all division heads and departments on daily basis
> Manage appointments and calendar of Managing Partner
> Prepare presentations for General Manager
> Conduct Market Research
> Manage telephone and email correspondence across all divisions, specifically when it relates to customer and client inquiries.
> Manage customer and client databases across all divisions
> Providing administrative and secretarial support to division heads (arranging meetings, booking clients, arranging logistics, etc.)
> Presenting Attitude and its services to potential clients
> Prepare quotations and invoices

Détails du poste

Date de publication:	2013-05-21
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Arts/Divertissement/et Media; Publicité; Secrétariat
Salaire mensuel:	US $3.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Personal Assistant to CEO - Albanna Engineering

• Looking for a live in personal assistant (Male). Preferably US/UK National
• Schedule business meetings, attend meetings to take notes.
• Answering incoming phones calls and e-mails, faxes for the employer.
• Manage business travel & arrange leisure holidays
• Manage employer’s daily personal needs.
• Must be technically savvy (also computer applications including word processing, databases, e-mail and Internet access and navigation)
• Has to perform personal duties which may include running errands, scheduling appointments, driving and making personal travel arrangements.

Détails du poste

Date de publication:	2013-05-19
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Pétrole
Salaire mensuel:	US $4.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Homme
Nationalité:	Royaume Uni
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Secretary/Office Manager

-With 3-5 years experience in the same field as secretary and office manager
-Arabic lady only
-salary: negotiable

Détails du poste

Date de publication:	2013-05-18
Lieu de travail:	Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Immobilier

Candidat préféré

Niveau de carrière:

Manager

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Administratve Assistant / Receptionist

An upcoming electronic brand and IT distribution company is looking to build a strong team of young and enthusiastic professionals.

The job offered is of an administrative assistant that will be responsible for:
-handling day to day office administration,
-updating the social media pages,
-updating the website,
-handling appointment schedules,
-serve as a central point for departments,
-taking minutes at meetings
-assist marketing department

We are looking for a person that can be ushered in to management at a latter time, once skills, character and dedication are evident.

Some graphic and web design skills are desirable, as well as knowledge in current consumer electronics.

Détails du poste

Date de publication:	2013-05-18
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Informatique/Matériel

Candidat préféré

Niveau de carrière:

Expérimenté

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

SALES REP

Has a car - residents in Dubai Sharjah Ajman - the who has experience in sales - preferably Pharmacist

Détails du poste

Date de publication:	2013-05-15
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Pharmaceutique
Salaire mensuel:	US $1.000
Date de démarrage:	2013-05-22

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Homme
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Personal Assistant/ Secretary - Invisalign GCC

AGDA (Allied Gulf Dental Associates), as an exclusive distribution partner of Align Technology (Invisalign) for the GCC region wants to expand its team with an Executive Assistant.

The individual will have a proven track record of consistent on-target performance in an executive secretarial capacity/personal assistant, be passionate about their role and have a high level of business acumen. He or she will need to build strong ethical business relationships with fellow employees and business colleagues alike. The individual must have a level of time management skills, be able to work independently, and maintain result-oriented values.

This position will require the individual to coordinate between the Head Office and coordinate Satellite Offices. In summary, this requires a commitment to support the Sales & Marketing Director and his team at the different facilities of the business operation.

The role of the executive assistant will be the following:
• Devising and maintaining office systems, including data management and filing;
• Summarize documents;
• Prepare executive summaries;
• Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Taking dictation and minutes;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Typing up minutes
• Carrying out specific projects and research;
• Responsible for managing petty cash budgets;
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
• Being involved in decision-making processes.
• Prepare staff schedules
• Maintain supply levels of office supplies
• Coordinating with employees and assure project milestone are being met by employees assigned to tasks within a project.

Reporting to: Sales & Marketing Director GCC

Détails du poste

Date de publication:	2013-05-14
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Commerce
Date de démarrage:	2013-05-15

Candidat préféré

Niveau de carrière:	Expérimenté
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Personal Assistant

Personal Assistant needed for General Manager of Private group of companies.

Détails du poste

Date de publication:	2013-05-11
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Autres
Salaire mensuel:	US $3.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Arabic Speaking Receptionist - SA Consultancy

Our Client, a leading group of companies in Dubai, is looking forward to hire a female receptionist for their operations in Dubai. You must be experienced in the secretarial work.

Responsibilities shall include:
- answering phones
- managing appointments for the senior management
- little secretarial work

Détails du poste

Date de publication:	2013-05-10
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Autres

Candidat préféré

Niveau de carrière:	Débutant
Genre:	Femme
Nationalité:	Émirats Arabes Unis; Bahreïn; Djibouti; Algérie; Egypte; Irak; Jordanie; Comores; Koweït; Liban; Libye; Maroc; Mauritanie; Oman; Palestine; Qatar; Arabie Saoudite; Soudan; Somalie; Syrie; Tunisie; Yémen

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Front Office Agent - Residences - The Ritz-Carlton DIFC

Kindly follow the Job Advertisement to know more about the position.

Ref MEA3375
Country United Arab Emirates
Location The Ritz-Carlton, Dubai Financial Centre
Job Family Guest Services/Front Desk

Détails du poste

Date de publication:	2013-05-07
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Hôtellerie/Tourisme/Voyage

Candidat préféré

Niveau de carrière:

Expérimenté

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Front Desk Agent - The Ritz-Carlton DIFC

Kindly follow the Job Advertisement to know more about the position.

Ref MEA3367
Country United Arab Emirates
Location The Ritz-Carlton, Dubai Financial Centre
Job Family Guest Services/Front Desk

Détails du poste

Date de publication:	2013-05-07
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Hôtellerie/Tourisme/Voyage

Candidat préféré

Niveau de carrière:

Débutant

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Office Manager & Personal Assistant - United Arab Shipping Company

Job Purpose:
To provide efficient personal assistance and secretarial support to the Chief Commercial Office and help ensure a positive image towards all stakeholders.

Key Accountabilities:
•Provide a complete secretarial and administrative service to the Chief Commercial Officer to facilitate Company processes.
•Provide time management/diary services and ensure the Chief Commercial Officer is able to attend all key meetings at the appointed times with all relevant documents needed for the meeting.
•Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheets, database, and/or presentation software.
•Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
•Provide a complete correspondence service, including faxes and email, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
•Observe confidentiality procedures and register and track accountable documentation, records and reports to ensure security and control.
•Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
•Make travel arrangements in a cost and time-effective manner, including booking itineraries/venues, to ensure the most effective use of the Chief Commercial Officers time.
•Provide any ad hoc activities requested by the Chief Commercial Officer.
•Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.
•Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the Chief Commercial Officer.
•Ensure are friendly and open office environment.

Détails du poste

Date de publication:	2013-05-07
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Autres
Date de démarrage:	2013-06-01

Candidat préféré

Niveau de carrière:

Expérimenté

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Secretary - Gulf General Investment Company (GGICO)

prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take, type and distribute minutes of meetings
maintain schedules and calendars
arrange and confirm appointments
organize internal and external events
handle incoming mail and other material
set up and maintain filing systems
collate information
maintain databases
communicate verbally and in writing to answer inquiries and provide information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment

Détails du poste

Date de publication:	2013-05-07
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Services financiers

Candidat préféré

Niveau de carrière:	Expérimenté
Nationalité:	Émirats Arabes Unis; Bahreïn; Djibouti; Algérie; Egypte; Irak; Jordanie; Comores; Koweït; Liban; Libye; Maroc; Mauritanie; Oman; Palestine; Qatar; Arabie Saoudite; Soudan; Somalie; Syrie; Tunisie; Yémen
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Female Technical Secretary

1 or 2 year experienced, presentable and can handle office independently co-ordinate with other departments. preferably Indian or Pilipino nationality.

Détails du poste

Date de publication:	2013-05-07
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Technique/Maintenance

Candidat préféré

Niveau de carrière:

Débutant

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Executive Assistant for a Dubai Investment Firm

The Dubai office for a regional investment company requires an executive assistant who has a minimum of two years’ experience, preferably in the field of banking, finance and/or investments. The candidate should be capable of assisting in administrative and other office roles, when and where necessary.

Key Tasks:
• General office management
• Manage calls and visitors
• Maintain the calendar of senior management and keep them regularly informed of appointments
• Schedule appointments, meetings and conferences
• Coordinate travel, including accommodation, transportation and visa arrangements
• Handle confidential and/or sensitive information and is astute as to how these materials should be handled
• Establish and maintain a solid filing system
• Is flexible and able to perform other tasks assigned

The role is available immediately. To apply, please send your Curriculum Vitae with a recent photograph and also state expected compensation.

Détails du poste

Date de publication:	2013-05-06
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Services financiers
Salaire mensuel:	US $3.000
Date de démarrage:	2013-05-06

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme
Diplôme:	Certificat / Diplôme

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Recreation - Spa receptionist - The Ritz Carlton, Grand Canal Abu Dhabi

Kindly follow the Job Advertisement to know more about the position.

Ref MEA3035
Country United Arab Emirates
Location The Ritz Carlton, Grand Canal Abu Dhabi
Job Family Spa/Salon

Détails du poste

Date de publication:	2013-05-05
Lieu de travail:	Abu Dhabi, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Hôtellerie/Tourisme/Voyage

Candidat préféré

Niveau de carrière:

Débutant

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Secretary - Geoharbour Middle East Construction LLC

1. Manage telephone calls to MD

2. Liaise professionally with clients, consultants,
subcontractors, suppliers, and other management
and employees

3. Perform other duties related to secretarial matters
and as requested by MD AND other head of departs

Détails du poste

Date de publication:	2013-05-01
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Construction/Génie civil
Salaire mensuel:	US $1.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme
Nationalité:	Philippines

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Executive Secretary/Assistant - Brun General Trading L.L.C

We are looking for Experienced professional Executive Secretary/Assistant.
The Ideal candidate must have strong skills in Microsoft Word, Excel, PowerPoint with good written and verbal communications skills. Basic Report writing skills are necessary to perform in the demanding service atmosphere.
6-7 years’ experience in UAE as executive secretary
Must be Fluent in English + (Arabic Optional) Proficient with computer skills
Excellent communication skills + motivated and ambitious.

Détails du poste

Date de publication:	2013-04-29
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Technologie de l'information; Télécommunications
Salaire mensuel:	US $2.000
Date de démarrage:	2013-06-01

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme
Diplôme:	Baccalauréat / Diplôme supérieur

Postuler - Emploi E.A.U. - Emploi Abu Dhabi, Émirats Arabes Unis - Emploi Dubaï, Émirats Arabes Unis - Recherchez tous les offres disponibles

Executive Personal Assistant - Automotive Management Services

Executive Personal Assistant - Automotive Management Services, Dubai

Automotive Management Services is looking for an Executive Personal Assistant to support our executive management team and that might just be you! Are you motivated by:

• Providing best in class administrative support to Directors
• Working in a fast paced and dynamic environment
• Supporting several Directors at the same time
• Showing initiative and taking charge of assigned tasks

Then we might have the right position for further developing your personal competencies.

High level support and quality
We offer a wide range of administrative challenges that will provide the executive management team with best in class support while at the same time provide you with personal development opportunities. You will be involved in a series of different tasks which will include, but not be limited to:

• Handling and drafting presentations
• Preparing outbound communication
• Conducting research and preparing executive summaries as requested
• Taking minutes of meetings and distributing same as required
• Handling incoming calls
• Receiving VIP guests
• Distributing of all executive communication
• Managing diaries and coordinating meetings
• Coordinating travel arrangements and associated requirements

You will in other words be involved in all activities that will enable the most efficient operation of the executive management team.

Détails du poste

Date de publication:	2013-04-25
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Industrie automobile
Date de démarrage:	2013-04-24

Candidat préféré

Niveau de carrière:

Expérimenté

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Persian/English Speaking Iranian Lady Administrative Secretary - ANA GROUP

SHOULD BE FLUENT IN ENGLISH AND PERSIAN .

Détails du poste

Date de publication:	2013-04-24
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Secrétariat

Candidat préféré

Niveau de carrière:

Débutant

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Executive Assistant - Manpower Middle East

Our client, a leading Bank is currently recruiting for an Emirati Executive Assistant. You will be directly reporting to the Head of Corporate FinanceThe successful candidate should be with very strong communications skills, open minded, willing to work under pressure and in a multinational organisation. Our client's working hours is 800 to 500 with one hour lunch break. MISSION Fully comprehensive administrative support to the Head of Corporate Finance and ensuring an efficient and smooth running of the her time, communications and business activities. REPORTING Reports to the Head of Corporate Finance - Middle East and South Africa MAIN ACTIVITIES Day to day operations and management of the Head of Corporate Finance's office. Efficient management and daily maintenance of the Head of Corporate Finance's calendar - agendas, schedules, meetings, appointments, presentations etc. Arrange business trips of the Head of Corporate Finance's and her team members Handle correspondences, incoming and outgoing, including drafting replies, answering queries, andor referring the same to the relevant individual(s), as appropriate. Maintain the Head of Corporate Finance's supplies, stationery and printing requirements (i.e. business cards, letterheads, etc). Handle sensitive and confidential correspondence and information. Maintain cost expenses, submission and reporting. Typing of documents, reports, presentations, etc. Maintain an efficient filing and records keeping system. Observe all types of leaves (annual, sick leave..etc) of the Head of Corporate Finance's team members. Arrange the Head of Corporate Finance's weekly meetings and record the minutes of each meeting and send them out to the Head of Corporate Finance's team members. Maintain client relationship management tools in conjuction with client relationship managers. Assist in business research as and when required Act as the primary contact for internal and external communications.

Détails du poste

Date de publication:	2013-04-24
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Banque; Secrétariat

Candidat préféré

Niveau de carrière:

Expérimenté

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Executive Assistant/Office Coordinator - Manpower Middle East

Our client, a reputable construction company is currently recruiting for Executive Assistant Office Coordinator The duties and responsibilities will entail Help in travel related matters Help in organizing conferences and offsite meetings Maintaining up-to-date contact list Mass correspondence from time to time and filing of contract documents Follow-up on behalf of the Business Leader with internal managers and external companies Use internal company web tools to update relevant data Organize team conference calls and ensure participation Arrange appointments and attending to incoming calls Co-ordinate all aspects of Travel and Living like Visas, Hotel reservations, Air tickets etc. Maintain up-to-date contact lists Manage mail correspondences.

Détails du poste

Date de publication:	2013-04-24
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Construction/Génie civil; Construction; Secrétariat

Candidat préféré

Niveau de carrière:

Expérimenté

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Group Receptionist (Female) - SA Consultancy

Détails du poste

Date de publication:	2013-04-23
Lieu de travail:	Dubaï, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Autres

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme

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Executive Secretary - UER_AJC

• To liaise, communicate and maintain relationships with internal and external parties, as appropriate, in a highly professional, diplomatic and friendly manner.
• Organizing meetings and logistics related to meetings which includes ensuring all material is prepared and documents collated to a high standard, and sent out to participants before meeting
• Diary Management
• Making travel arrangements
• Manage projects delegated by the CEO or other senior management including coordination of resources, liaison with stakeholders, using appropriate project management skills and research as applicable
• Office Management duties
o Ensuring general running of office is smooth and proactively handling issues as they arise
• Managing Office Support team including performance management and reviews
• Managing personal administration
• Typing correspondence including meeting requests, email drafts, letters, collating monthly management reports, reports, data analysis and research
• Assisting Heads of Department/Senior Managers with administration where necessary on an ad hoc basis

Détails du poste

Date de publication:	2013-04-21
Lieu de travail:	Sharjah, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Construction
Salaire mensuel:	US $2.000

Candidat préféré

Niveau de carrière:	Expérimenté
Genre:	Femme

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Receptionist | Lexus | Fujairah - Al Futtaim Group

About the Department:

Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the UAE, while continuing to contribute to Toyota's worldwide growth.

Today, Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoy undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, we also hold exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries and many more.

About the Job:

We are currently looking for a Receptionist to be based in Fujairah in order to provide a high level of customer service.

KEY ACCOUNTABILITIES:
* To ensure all incoming calls are answered within an efficient time frame and as per the department verbatim
* To ensure that all calls are diverted to the correct department and member of staff in an efficient and professional manner.
* To ensure that all bookings are as per the department SOP and a fair distribution is maintained.
* To ensure that the department MRS pre-defined Targets are achieved.
* To set and achieve daily booking and sales targets per call centre agent
* To compile, monitor and submit the daily sales reports
* Ensure that all staff are trained and equipped in line with job specific requirements and ensure active staff and customer engagement.
* To manage the call centre schedule and holiday requirement to ensure a adequate staffing level at all times
* To ensure that the PSFU (Post Service Follow Up) is being done on time with professional Manner.
* To mentor all call centre agents to ensure a smooth and professional call flow
* Attend to customers enquiries and provide accurate information regarding vehicle status, products and services.
* Ensure that all call centre agents are up to date with all after sales products which are introduce to the customer along with their benefits.
* Provide excellent customer service as per company policy and procedures.
* Update SAP on vehicle status and customer information
* Adhere to Kaizen and Kodawari principles
* To coordinate with the service reception and workshop personal on a daily basis.
* Ensure that the post service follow up is being done according to the TSM standards.
* Ensure the effective communication of the SSC (Special Service Campaign) appointments to the concerned staff in the reception (Service Advisors/Job Controllers/Supervisors).

Détails du poste

Date de publication:	2013-04-18
Lieu de travail:	Fujairah, Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Administration

Candidat préféré

Niveau de carrière:	Débutant
Genre:	Femme

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Senior Assistant - NBAD

•Maintain daily appointments for H-ROC & DHops and liaise with other departments to schedule appointments for various meetings.
•Provide secretarial and administrative duties to H-ROC& DHops with minimal supervision, good initiative and independent judgement within the scope of assigned authority.
•Dairies and follow-up on various matters related to ROC so that timely action is taken.
•Manage H-ROC & DHops office in his absence.
•Provide support and co-ordination to Sr. Manager-Payments, Sr. Manager-Central Processing, Manager-Account Services, Manager-Document Management.
•Maintain professionalism and effective communication within ROC.
•Provide support and assistance to the MIS Analysts in their duties.
•Manage Petty cash of AED 2000/- and replenish when required through the Administration Citrix system.
•Check the invoices submitted by service providers - Infofort, TASC, DHL, etc. and prepare the Payment Requisitiions thru the system, obtaining the necessary approvals and forward to FCD for settlement.
•Establish and maintain an efficient filing system for important documents of the department including the mainteance of up-to-date personal files for each staff of ROC and ensuting personal files of transferred staff are properly handed over to the ongoing department and documented for records.
•Responsible for reservation of the 2 Conference Meeting Rooms in ROC, co-ordination for arrangement of meetings/presentations and tools/equipment require.
•Arrange for weekly replenishment of refreshments from Administration Dept.
•Manage the petty cash disbursement, reconciliation and replenishment.
•Other duties assigned by ROC Management.

•Consolidate Audit/Compliance requirements and Follow-up of Audit comments.
•Undertake monthly review of ROC budget and escalate any overspends to Head of ROC for appropriate action
•Control, maintain and update the Key Register as per A& O M in order to avoid potential risk.
•Ensure all passwords when changed are lodged into custody as per A&O M requirement

•Extend co-ordination and support to all ROC staff in HR related issues and Administrative issues.
•Supervise the services of Labour staff - 1 Messenger + 6 Officeboys.
•Preparing Training Plan as per ROC Management directive and co-ordinate with NBAD Academy for the training needs/nominations of ROC staff.
•Arrange interviews for recruitment of new staff and prepare documents for successful candidates and follow-up with HR for timely recruitment.
•Collect, retain and log passports of all Expariate staff in fire-proof cabinet and releasing upon approved request.
•Issuing passports and required documents to HRG for renewal of staff residence visas as per Bank’s procedures upon approval from H-ROC & Dhops
•Preparing monthly Overtime schedules for all staff including labour staff
•Manage the passports of ROC expatriate staff are kept in safe custody of the department and taken and returned by staff as per A&O M requirement, ensuring that passports of transferred/resigned/terminated staff are handed over to SM-ROC for his necessary action.

•Co-ordinate with other department/branches for related issues and maintain diary for follow-up.
•Log Event calls for IT system required by staff and modifications, cencelling all IT system access of staff leaving the department and report any problems and report IT related problems and follow-ups
•Opening, time-stamping, segregating and distributing the mail and recording acknolwedgments where required for the incoming mail received through Head Office mail room

Détails du poste

Date de publication:	2013-04-16
Lieu de travail:	Émirats Arabes Unis
Fonction:	Secrétariat
Domaine de la société:	Banque

Candidat préféré

Niveau de carrière:	Expérimenté
Diplôme:	Certificat / Diplôme

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