Admin Manager

Who we are (Company introduction)

Robusta Technology Group (RTG) is a key driver of digital transformation by providing a holistic tech ecosystem. RTG works with its local and international partners to help build digital customer experiences, establish remote engineering hubs and build ventures across multiple industries and domains. In this pursuit, RTG serves as a catalyst for impact and growth through events, spaces and content focused on creating impact and growth across the different interactions. 

Robusta is a tech agency working with a diverse client base across different sectors & industries on implementing digital transformation programs. Engagements are typically focused on digitization of existing operations & processes and/or activation of digital customer engagement channels. With a team of 100+ tech and market consultants, robusta maintains an impactful footprint across EMEA and engages with its clients through its two key operations hubs in Egypt and Germany. 

Position Overview

We are seeking a highly organized and proactive Admin Manager to provide administrative support to our Leadership Team. The ideal candidate will have excellent communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. As the Admin Manager, you will play a crucial role in ensuring the smooth operation of the Leadership Team by managing schedules, coordinating meetings, and handling various administrative tasks.

What you’ll be doing

• Manage the calendars and schedules of the Leadership Team, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and special events, including preparing agendas, taking minutes, and arranging logistics.
• Serve as the primary point of contact for internal and external stakeholders, including executives, clients, and business partners.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or escalate as necessary.
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the Leadership Team.
• Conduct research, gather information, and compile data as requested by the Leadership Team.
• Assist with special projects and initiatives as assigned, providing support with planning, coordination, and execution.
• Maintain confidentiality and discretion when handling sensitive information and matters related to the Leadership Team.
• Anticipate the needs of the Leadership Team and proactively address issues or concerns to ensure their effectiveness and productivity.
• Collaborate with other administrative staff and departments to ensure seamless coordination and communication across the organization.