Procurement & Admin Manager"

For one of our multinational clients

JOB TITLE: Procurement & Admin Manager

Job description

PLANNING & STRATEGY

• Establish the procurement department within the organization
• Develop and implement procurement policy, processes, and controls.
• Ensure Our client global policies and guidelines are implemented across all functions
• Responsible on risk management with all suppliers and align with top management
• Responsible for tenders and SLA with all suppliers
• Negotiate with external vendors to secure advantageous term.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Control spend and build a culture of long-term saving on procurement costs
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Align Procurement goals, plans and strategies as well as key procurement initiatives, and team developments with HQ Global Procurement and provide regular updates
• Analyze trends and market conditions for the present and future pricing, availability, lead-time and capacity of goods and services.

BUSINESS PARTNERING & TEAM

• Maintain regular communications with internal stakeholders, incl. department heads to support optimizing budget spend and align on procurement involvement and collaboration  
• Ensure key supplier relationships are managed and performance is properly monitored by the respective business partner.
• Contribute to cross-regional initiatives to optimize group spend and knowledge
• Manage procurement team staffing, including recruitment, supervision, scheduling, development, evaluation, etc.

PERFORMANCE MANAGEMENT

• Set-up and yearly Procurement targets in alignment with stakeholders
• Establish a regular management reporting on planned and running procurement initiatives and results
• Set-up and execute KPI reporting for key suppliers and spend

FACILITY MANAGEMENT

• Maintaining the financial status of the building/office(s) by having input into forecasting requirements
• Facility/Office Management, Local Sourcing of Print Materials, Supporting Tender Processes, Fleet management, Lead of Administration,)
• Coordinating requirements with council and service providers such as telephone, electric, water, planning renovations, moving companies & security.

Requirements:

• 5-8 years of experience in procurement (with experience in indirect procurement).
• FMCG background is preferred.
• Excellent communication & negotiation skills.
• Strategic mindset.

Reporting to: Operations Manager

Direct reports: 1