Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Roles and Responsibilities
- Overseeing all Facilities management operations, travel requirements and events management.
- Provide guidance to admin team managing travel desk.
- Facilities and Event Management for organizing meetings, conferences, along with travel and stay related arrangements.
- Manage Security, Pantry, House Keeping and all their related administrative aspects.
- Procurement and Vendor management with effective negotiation to meet business requirements and optimal cost.
- Engage, establish and monitor agreement with key vendor like hotels, travel partners, vendors and key suppliers.
- Ensuring compliance and liaison with relevant authorities for obtaining permissions and licenses. Collaborate with relevant stakeholders to ensure seamless business execution.
- Collaborative leadership by leading an engaged and skilled workforce to build an environment of collective responsibility and accountability.
- Plan and monitor the day-to-day running of administrative operations to ensure smooth progress.
- Manage financial operations, budgets and resource allocation for achieving cost optimization.
- Evaluate regularly the efficiency of business procedures according to organizational objectives and apply improvements.
- Facilitate creation of reports and dashboards of complete admin activities and their costing against the given budget.
- Monitor daily business operations and address potential issues as and when they arise.
- Collaborate with CSR committee in driving initiatives through collaborative partnering with different internal and external stakeholders.
- Ordering and managing office supplies, equipment, and other resources.
- Overseeing building maintenance, repairs, and security.
- Recruiting, onboarding, training, and supervising junior admins.
- Creating a positive and productive work environment for the administrative staff.
- Providing feedback, conducting performance reviews, and setting goals for individual team members.
- Ensuring that work is properly distributed and that everyone is utilized to their full potential.
- Booking venues, catering, AV equipment, and managing attendee lists
The ideal candidate should have
- 10-15 years’ experience in Administration.
- Experience in setting up new facilities and furnishing along with maintenance of all assets and infrastructure will be added advantage.
- Experience with vendor negotiation.
- Demonstrated expertise in procurement and achieving maximum value for money.
- Ability to work under pressure and multitask.
- Proven ability to lead and manage a team.
- Experience working with diverse teams of consultants from different backgrounds and expertise.
- Excellent organizational and time management skills
- Excellent communication and problem-solving skills.
- Effective stakeholder management skills
- Experience with developing PBI dashboard for analysis is desirable.
Ultimately, the key to success for an office admin lead in a consulting company is to be a highly organized, resourceful, and adaptable individual who can effectively manage both day-to-day operations and strategic projects while providing excellent support to all levels of the organization.
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.
