Computer Operator cum Office Assistant

Job Title: Computer Operator cum Office Assistant

Department: Administration / IT

Reports To: Office Manager / IT Manager

Job Overview: The Computer Operator cum Office Assistant is responsible for managing the company's computer systems and providing administrative support to ensure efficient operation of the office. This role involves a blend of IT skills and administrative capabilities, including data entry, managing computer systems, maintaining files, and handling correspondence. The goal is to ensure the smooth running of our computer systems and office administration to support the company’s operations and contribute to driving sustainable growth.

Key Responsibilities:

1. Computer Operations:
   

   
   
   • Operate and manage the organization's computer systems, ensuring they run smoothly.
     
   • Perform routine maintenance tasks, such as backing up data and updating software.
     
   • Troubleshoot minor technical issues and provide end-user support.
     

2. Data Entry and Management:
   

   
   
   • Enter data accurately into databases and maintain records.
     
   • Generate reports, store completed work in designated locations, and perform backup operations.
     

3. Administrative Support:
   

   
   
   • Assist in office management and organization procedures.
     
   • Handle incoming calls, emails, and other forms of correspondence.
     
   • Maintain an organized filing system for important and confidential company documents.
     

4. Coordination and Communication:
   

   
   
   • Coordinate with other departments to ensure compliance with company policies.
     
   • Communicate effectively with team members and department heads to ensure smooth operations.
     

5. Inventory Management:
   

   
   
   • Monitor and maintain office equipment and inventory supplies; place orders when necessary.
     

Essential Qualifications:

• High School Diploma or equivalent; further education or certification in Office Administration or Computer Science is preferred.
  
• Proven experience as a Computer Operator, Office Assistant, or similar role.
  
• Familiarity with office management procedures and basic accounting principles.
  

Skills Required:

• Proficiency in MS Office Suite, particularly Excel, and familiarity with other office management software.
  
• Basic understanding of computer systems, databases, and data analysis.
  
• Excellent organizational and time-management skills.
  
• Strong communication and interpersonal abilities.
  
• Attention to detail and problem-solving skills.
  

Other Specific Criteria or Requirements:

• Willingness to learn and adapt to new software or operational procedures.
  
• Ability to multitask and prioritize daily workload.
  
• Discretion with confidential documents and information.
  
• Physical ability to perform office-related tasks, such as file management and equipment maintenance.