Executive Assistant - Ahmedabad

Location(s):

India

City/Cities:

Ahmedabad

Travel Required:

Relocation Provided:

Job Posting End Date:

May 19, 2024

Shift:

Job Description Summary:

Keep up-to-date suppliers & agencies database. Coordinate information and refreshment with the team.

Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements.

Assist with the organization of team meetings and other ad hoc team/company events.

When team members are unavailable, act as the first point of contact for requests and queries, maintaining the appropriate level of confidentiality.

Open and distribute incoming mail, screen telephone calls, and type and proof correspondence.

Organize travel for team members managing agendas, flight/transfer organization, and hotel booking.

Suggest the most appropriate fares available, in line with company policies.

Liaise with the finance department to resolve any budget/accounting issues that may arise in the expense administration processes.

Ensure timely issue of purchase orders and control the process in SAP until the final closing, in accordance with company procedures.

Forge good working relations with other administrative staff across various departments and with suppliers.

Build effective capability and efficiency in the system by analyzing the current state and leading alliances between key stakeholders.

Work under general direction and minimal supervision; plans, schedules, and arranges own activities. Work is reviewed for soundness of judgment and accuracy.

Skills:

Accounting, Agendas, Analytical Thinking, Budgeting, Documentations, Expenses, Finance, Office Administration, organization, Scheduling Meetings, Team Meeting

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.