Administration Assistant

Key Responsibilities:

• Telephone and Email Management:
• Answer incoming telephone calls promptly and professionally.
• Route calls and inquiries to the relevant personnel or departments.
• Manage and respond to email inquiries in a timely and courteous manner.

Government Ministries Liaison

• Represent the company at government ministries as instructed by the service provider.
• Ensure all necessary documentation and procedures are followed accurately.
• Maintain professionalism and adherence to government guidelines. 

Consultant Onboarding Support 

• Guide consultants throughout the visa application process.  
• Organize adequate accommodation and travel throughout consultant engagements.
• Coordinate medical screening requirements and linked processes.
• Invoice/ Timesheet Support.

Administrative Support

• Assist in general administrative tasks, including data entry, filing, and record keeping.
• Support office operations by ordering and maintaining office supplies.
• Assist in coordinating meetings, appointments, and travel arrangements as required.

CRM Support

Upload and maintain data, related to consultants, clients, and general correspondence.

Communication and Documentation

• Maintain clear and organized records of incoming and outgoing communications.
• Prepare and edit documents, reports, and correspondence as directed.

Compliance and Security

• Follow company policies and procedures to maintain data security and confidentiality.
• Ensure compliance with government regulations and licensing requirements.